Procurement Specialist

Job Summary

The Procurement Specialist provides centralized purchasing and procurement support for the College of Computing, Engineering and Construction. This position coordinates the acquisition of equipment, supplies, services, and materials in support of instructional programs, laboratories, research activities, and student organizations. The role ensures compliance with University of North Florida procurement policies, State of Florida regulations, and funding requirements, and serves as a primary liaison among faculty, laboratory personnel, student organizations, vendors, and central Procurement and Finance offices.

Essential Functions

• Process purchase requisitions, purchase orders, payments, and related documentation for faculty, staff, laboratories, and student organizations
• Ensure all procurement activities comply with University policies, State of Florida purchasing regulations, and funding source requirements
• Obtain and evaluate vendor quotes and pricing; recommend bestvalue purchasing solutions
• Coordinate with UNF Procurement Services and Finance to obtain approvals, resolve purchasing issues, and support audits
• Serve as primary point of contact for vendors regarding pricing, availability, delivery timelines, invoicing, and issue resolution
• Track order status, monitor deliveries, reconcile discrepancies, and resolve receiving issues
• Collaborate with faculty and laboratory managers to develop technical specifications for equipment, tools, lab supplies, safety equipment, and instructional materials
• Support procurement for instructional laboratories, research projects, grantfunded initiatives, and specialized technical purchases
• Assist with inventory tracking and forecasting of lab and program supplies
• Provide purchasing guidance to faculty advisors and student organizations, including documentation requirements and allowable expenses
• Track expenditures against departmental, lab, grant, and student organization budgets
• Maintain complete and accurate procurement records to support audits and reporting
  
  

Marginal Functions

• Assist with special projects or initiatives as assigned
• Provide backup administrative or procurement support during peak workload periods
• During declared campus emergencies, may be required to perform jobrelated duties at an offcampus location or place of residence
  
  

Supervisory Relationships

• Supervision Received:Works under the supervision of the
  
  

Associate Director, CCEC Operations, receiving general guidance while exercising independent judgment within established policies and procedures

• Supervision Given:None
  
  

Knowledge, Skills, And Abilities

• Knowledge of procurement policies and purchasing best practices
• Strong customer service and communication skills
• Ability to analyze quotes, specifications, and budget information
• Commitment to ethical procurement standards and institutional compliance
  
  

Required Qualifications

Bachelor's degree or a high school diploma and 4 years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.

Preferred Qualifications

• Experience in higher education or publicsector procurement
• Experience supporting engineering laboratories, technical departments, or academic programs
• Familiarity with Workday or similar enterprise purchasing systems
• Knowledge of inventory management and technical or scientific equipment purchasing
  
  

Work Environment and Physical Demands *(Optional)*

• Office and laboratory environment
• Frequent sitting, standing, communicating, and use of office equipment
• Occasional lifting or moving of items related to procurement and receiving activities
  
  

Equal Opportunity Statement

The U