Grant Budgeting Analyst

Salary/Position Classification

• $55,000 annual, Exempt
• 40 hours per week
• This position offers a hybrid schedule with two remote workdays per week, with flexibility based on individual needs.

Purpose of Position

As a key member of the College of Engineering & Mines Research Support Unit, the Grant Budgeting Analyst plays a vital role in transforming research ideas into successful, funded projects. This position partners closely with faculty and staff to develop strong, competitive funding proposals while helping translate complex sponsor requirements into clear, workable strategies. A major part of the role involves building thoughtful, accurate budgets and justifications that reflect and strengthen the research vision behind each proposal.

Beyond proposal development, the Grant Budgeting Analyst supports the broader research lifecycle by facilitating smooth award setup and ensuring projects are positioned for a successful start. The role also works with with research administration and maintaining organized tracking systems that keep departmental activity running efficiently and transparently.

Duties & Responsibilities

Assist faculty and staff in preparing and submitting external funding proposals

• Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
• Assist staff with interpreting funding agency guidelines and restrictions. Develops a checklist & guide for researchers, which includes the requirements.
• Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations, and funder guidelines.
• Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
• Review Cost Share Requirement to verify
• Verify any subcontracts listed in the proposal have appropriate documentation
• Assist researchers in the generation of letters of support consistent with the guidelines of the proposal call
• Assist researchers in preparing all relevant files in the proper format as requested in the proposal call and assist the researcher in uploading these documents to grants.gov, research.gov, or other proposal systems
• Act as the budget advisor on grant proposal teams
• Act as liaison with central research administration offices
• Work with the technical editor to ensure resumes and current and pending support are up to date and in the required format
• Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM

Participate in Grant Award Setup

• Once awarded, review proposal details and adjust parameters as necessary.
• Verify/Revise budget from proposal submission and submit to Grants & Contracts for PeopleSoft setup.
  • Coordinate effort with project researchers
• Lead meeting with Post Award Specialist, PIs, Faculty Support Manager, and Dean's Office Support Specialist as appropriate to pass information from the proposal for proper tracking and setup for the project.
• Provide assistance to the Post-Award Team as needed to initiate initial salary projections and payroll setup.

Prepare proposal and grant-related reports

• Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM by providing updates of submission as a function of submitting researchers and the department
• Track the success ratio within UND's proposal tracking system
• Track cost share commitments

Grant Update Reports

• Assist Post-Award Analyst in the development & distribution of monthly reports.

Required Competencies

• Strong communication skills (written and oral)
• Strong attention to detail skills
• Excellent organizational and prioritization skills
• Ability to multi-task and manage complex administrative processes
• Demonstrated leadership and problem-solving skills
• Ability to solve issues independently
• Ability to work collaboratively across all institutional lines
• The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and
  diplomacy

Minimum Requirements

• Bachelor's degree or 5 years of directly related experience
• Accounting experience
• Microsoft Office experience to include Word, Excel, and Outlook
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Finance, or a related field

To Apply

Please include a cover letter and resume with your application.