What are the responsibilities and job description for the Temporary Executive Assistant – Associate Vice Chancellor for Student Affairs and Dean of Students position at University of North Carolina Wilmington?
Please see Special Instructions for more details.
Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.
This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.
For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.
For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
Posting Details
University Information
The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking.
A public institution with over 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
A public institution with over 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
UNCW has been part of the University of North Carolina System since 1969.
Department
Student Affairs - 40000
External Link to Posting
https://jobs.uncw.edu/postings/37586
Vacancy Number
TSP5570PST
Working Title
Temporary Executive Assistant – Associate Vice Chancellor for Student Affairs and Dean of Students
Job Title
Office Support III
Temp Position Type
SHRA Temporary
Job Category
Clerical & Office Support
FLSA for Position
Nonexempt
Brief Summary of Work for this Position
UNC’s Office of the Vice Chancellor for Student Affairs is seeking a highly organized and professional Temporary Executive Assistant to support the Associate Vice Chancellor/Dean of Students. This role serves as the principal administrative liaison and “right hand” to the Dean, providing high-level personal and operational support in a dynamic, fast-paced environment.
Key Responsibilities:
- Manage the Dean’s calendar, schedule meetings, and coordinate travel
- Serve as receptionist, handling phone and walk-in inquiries with discretion and professionalism
- Liaise between the Dean and internal/external stakeholders including faculty, staff, students, and community members
- Prepare reports, correspondence, and presentations; maintain confidential files and records
- Assist with budget tracking, HR coordination, and general office operations
- Support divisional projects and committees, including the Dean’s Advisory Council
Minimum Education and Experience Requirements
- High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
- A demonstrated possession of experience to perform the duties.
- Requires knowledge of confidentiality regulations.
- Strong interpersonal and communication skills
- Proficiency in Microsoft Office Suite, Outlook, and other administrative tools
- Ability to multitask, prioritize, and exercise sound judgment under pressure
Preferred Education, Knowledge, Skills & Experience
- Experience in administrative support at a senior level
- Experience working in Higher Education
- Previous experience working with Banner, Ushop, and Emburse (previously Chrome River)
Required Certifications or Licensure
Primary Purpose of Organizational Unit
College/School Information
Work Hours
Hours will be between 8 AM and 5 PM
Work Days
Monday - Friday
Hours Per Week
25-29
Type of Position
Anticipated Hiring Range
$20-$25/hour
Special Instructions to Applicants
Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines.
This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.
For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.
For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.
Job Posting Date
09/30/2025
Job Closing Date
10/19/2025
EEO Statement
UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Number of Openings
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
- List of 3 Professional References
Salary : $20 - $25
