What are the responsibilities and job description for the Assistant to Senior Director position at University of North Carolina Charlotte?

Assistant to Senior Director

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	010000
NC Salary Grade Equivalency	GN06
Classification Title	Administrative Support Specialist - Journey
Working Title	Assistant to Senior Director
Salary Range	$35,608 - $48,961
Anticipate Hiring Range	$35,608 - $44,510
FLSA Status	Non Exempt
Division	Business Affairs
Department	Facilities Management (Adm)
Work Unit	Facilities Management AVC
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	The Assistant to the Senior Director provides advanced administrative, operational, and analytical support to the Senior Director of Finance, Quality, and Business Operations. This position ensures the efficient coordination of financial, business, and program activities by managing information flow, maintaining records, coordinating travel and purchasing activities, supporting quality initiatives, managing web content, and assisting in the execution of organizational priorities.
Minimum Education/Experience	Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Essential Job Duties	Provide advanced administrative support to the Senior Director and unit leaders including calendar management, document management, office management Serve as a key partner in coordinating the day-to-day functions of the Facilities Finance, Quality, and Business Operations unit, bridging administrative, financial, and operational priorities to support organizational goals and enhance overall effectiveness. Prepare correspondence, reports, presentations, publications, etc. and coordinate logistics for internal and external engagements. Demonstrates proficiency with the Microsoft Office Suite (Excel, Word, PowerPoint, and Visio), Google Workspace tools, Banner Finance, and e-procurement platforms, WordPress and Canva. Effectively uses these tools and other information systems to support administrative efficiency. Create, enter and track procurement and e-commerce transactions, travel/training activities, etc. in accordance with university policies.
Other Work Responsibilities	Confidently interact directly with leadership. Develop and maintain the unit's website presence, ensuring information is accurate, engaging, and aligned with university branding and accessibility standards. Serve as the central point of contact for inquiries, information sharing, and coordination across sub-departments and leadership teams, assist in drafting policies, guidelines, manuals, and other business publications/documents
Departmental Preferred Experience, Skills, Training/Education	Graduation from a two year business administration program with one year of experience. Experience supporting leadership in a higher education, finance or facilities environment, Experience in preparing documentation, correspondence, electronic communication, PowerPoint presentations, manuals, etc., and updating web content. Commitment to continuous improvement, customer service and operational excellence. Proven ability to manage multiple priorities with discretion, accuracy and professionalism. Effective skills in verbal, written, and interpersonal communication. Knowledge and skill with Google Suite Applications, Banner Finance, Concur, Canva, WordPress and Microsoft Office Suite with intermediate or advanced skills in using Excel. Willingness to learn campus-specific and new programs.
Necessary Licenses or Certifications
Work Location	Facilities Finance, Quality and Business Operations
Posting date	10/30/2025
Closing date	11/13/2025
Proposed Hire Date	12/01/2025
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
* Do you have experience working in higher education? If yes, please explain your experience.
(Open Ended Question)
* Do you have experience with Microsoft and/or Google Suite, Zoom, Concur, Canva/WordPress applications? If so, please indicate which applications, as well as your level of experience (beginner, intermediate, advanced) for each.
(Open Ended Question)
* Describe your experience in office management (p-card, purchasing, scheduling, travel , etc.) If so, please explain your experience.
(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.

Salary : $35,608 - $48,961

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