What are the responsibilities and job description for the Administrative & Operations Assistant position at University of North Carolina at Chapel Hill?
Posting Information
Department
SOP-DPMP - 452400
Career Area
Administrative/Clerical Support
Posting Open Date
07/22/2026
Application Deadline
07/26/2026
Position Type
Temporary Staff (SHRA)
Position Title
Administrative & Operations Assistant
Position Number
20077475
Vacancy ID
S027856
Full-time/Part-time
Part-Time Temporary
Hours per week
20
Work Schedule
Position Location
North Carolina, US
Hiring Range
$25.00 - $28.30 per hour
Proposed Start Date
07/29/2026
Estimated Duration of Appointment
6 months or longer
Position Information
Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.
Primary Purpose of Organizational Unit
The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School’s Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).
Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world’s most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.
Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world’s most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.
Position Summary
The Lai lab at the University of North Carolina at Chapel Hill seeks a part-time Administrative & Operations Assistant to support various ongoing projects in the lab spanning antibody engineering, viral vector engineering, and/or bacteriophage biology and gut microbiome engineering. The Administrative & Operations Assistant will aid supporting the non-research operations of the lab, specifically in placing orders; updating inventory log with orders placed; helping with procuring vendors on equipment shipping, setup, maintenance and repair; and organizing/maintaining paperwork such as Safety Data Sheets (SDS).
Key Responsibilities
Key Responsibilities
- Procure lab supplies, including preparing order requests and obtaining vendor quotes
- Place orders for various materials & supplies
- Track orders and maintain accurate purchasing records
- Coordinate product returns and resolve delivery issues
- Schedule and coordinate vendor visits for equipment calibration, maintenance, and repairs
- Communicate service schedules to minimize disruption to lab operations
- Update chemical inventory records
- Manage regulatory documentation, including Safety Data Sheets (SDS) and Certificates of Analysis (COA), as needed.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Management Preferences
- Demonstrated experience with inventory management, order tracking, or order fulfillment processes.
- Proficiency with standard computer applications, including Microsoft Word and Excel, with the ability to maintain accurate records using spreadsheets.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities while following instructions precisely.
- Ability to perform repetitive administrative tasks with a high degree of accuracy, consistency, or attention to quality.
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Benefits:
Health Insurance, Vacation & Paid Time OffSalary : $25 - $28