What are the responsibilities and job description for the Administrative Support Associate - BIOL/PHYS/ASTR #001057 position at University of North Carolina Asheville?
Administrative Support Associate - BIOL/PHYS/ASTR #001057
Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community.
UNC Asheville’s commitment to increasing and sustaining the diversity of our faculty, staff, and students is reflected in our strategic plan goals of diversity and inclusion, and social sustainability. Women, traditionally under-represented minorities, and people with disabilities are encouraged to apply.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Please see Special Instructions for more details.
Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran’s Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).OSHR).
Must be eligible to work in the United States without sponsorship.
Posting Details
Position Information
Posting Number
S0704
Classification Title
Administrative Support Associate
Overall Position Competency
Advanced
Working Title
Administrative Support Associate - BIOL/PHYS/ASTR #001057
Position Number
001057
FLSA
Non-Exempt
NC Salary Grade Equivalency
NC03 (For employment/re-employment priority purposes only)
Recruitment Range
$43,000-$45,456
Position Summary
This position serves as primary office assistant and office manager for the Biology and Physics & Astronomy Departments. The employee in this position provides administrative assistance to the department chair, faculty, and students within these areas.
Duties include:
- serving as the first point of contact for departmental inquiries and questions
- processing, scanning, or copying course materials
- file and record maintenance
- ordering of supplies; processing of purchase orders, check requests, and travel requests and reimbursements
- budget management
- calendar management
- scheduling meetings and reserving meeting spaces as needed
- assisting with logistics and information related to faculty searches
- serving as a public contact for students and providing information on campus resources and policies
- marketing and promoting of departmental events
- website maintenance
The employee in this position is responsible for ordering supplies and materials related to the departments, labs and as needed for ongoing research. She/he will also be responsible for budget management of various funds and reporting as needed for the department.
The employee in this position should be able to multitask and be flexible in working with multiple departments with various mission and support needs.
Division
Academic Affairs
Department
Biology
Full-Time / Part- Time
Full-Time
Months per Year
12 Months
Time Limited Position
No
If time-limited, length of assignment
Not Applicable
Minimum Qualifications Notice
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Minimum Education/Experience/Skills
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Knowledge, Skills, and Abilities
- Strong written and verbal communications skills, experience with various office technology such as Word, Excel, Access, PowerPoint, Google Docs, Google Drive and website maintenance.
- Knowledge & experience in budget and fund management.
- Experience with the Banner system.
Work Schedule and Hours
Typical hours are Monday-Friday from 8:00 a.m. to 5:00 p.m. Occasional time on evenings and weekends may be needed to meet the needs of the department.
Competency Profile
http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles
Posting Detail Information
Special Instructions to Applicants
Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).
PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.
Applicants must upload a DD-214 if claiming Veteran’s Preference.
If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.
All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).OSHR).
Must be eligible to work in the United States without sponsorship.
Posting Date
07/24/2026
Closing Date
08/06/2026
Open Until Filled
No
Background/E-Verify
UNC Asheville uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.
Credential Verification
All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
University Safety
The UNC Asheville Annual Safety Report is available online at UNCA Safety Report. For more information please contact the Assistant Vice Chancelor for Institutional Integrity & Access/Clery Act Compliance Officer at (828) 232-5658 or email oiia@unca.edu . The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- UNC Asheville website
- The Chronicle of Higher Education
- Higher Ed Jobs
- Indeed
- Inside Higher Ed
- HERC
- NC Works Online (formerly Employment Security)
- UNC System website (northcarolina.edu)
- X (formerly Twitter)
- Circa (formerly Local Job Network)
- NorthCarolinaDiversity.com
- Other
Applicant Documents
Required Documents
Optional Documents
- Cover Letter
- Resume
- List of References
- DD-214
- NGB 23A (RPAS)
- DD256 or NGB22
Benefits:
Retirement Plan, Employee DiscountsSalary : $43,000 - $45,456