What are the responsibilities and job description for the Administrative Coordinator position at University of Nebraska at Omaha?
GENERAL REQUISITION INFORMATION
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Job Title
Administrative Coordinator
Job Grade
AB15H
Division
Academic Affairs
College/Dept
Programs
Department
Center for Faculty Excellence
Requisition Number
2026-00200
FTE (full-time equivalency)
100.00
Work Schedule
M-F 8-5
Does the position provide the opportunity to work Remotely/Telecommuting?
Yes – partial remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
55,000
Pay Schedule
Annually
FLSA Designation
Non-Exempt
Position Summary
Plan and coordinate the daily operations of the Center for Faculty Excellence (CFE) prioritizing faculty initiatives related to student retention including the Student Engagement Project (SEP), First-year Experience (FYE), and the University Committee for the Advancement of Teaching (UCAT). Support high-participation faculty professional development including new faculty onboarding, TANDEM, Coaching Collaborative (CC), Teaching Analysis by Students (TABS), Communities of Practice (CoPs), teaching observations, writing retreats, and faculty search training. Support leadership development programs such as Academic Administrator Training (AAT), faculty fellows, and NU DEAL. Organize meetings and workshops; oversee the functioning of the office; process financial transactions, and reconcile accounts; manage data related to utilization and satisfaction; manage website and the use of campus-wide systems such as Localist, Bridge, SmartSheet, Qualtrics and others; communicate with multiple stakeholders such as new faculty, UCAT, budget/finance office personnel, faculty coaches, and TABS consultants.
Job Duties
Responsibility Area:
Program and Project Coordination
Duties:
Provide administrative and technical coordination for campus-wide faculty development programming (e.g., new faculty onboarding, Academic Administrator Training, TANDEM, Student Experience Project, Coaching Collaborative, etc.)
Monitor and track timelines and completion steps for multiple programming projects
Communicate with presenters and participants. (E)
Organize meetings with committees and campus partners; provide technical support for virtual meetings; integrate promotion, registration, participation, and evaluation of programming as advised by the CFE director and multiple advisory groups. (E)
Oversee the schedule and work of graduate assistants and faculty consultants/facilitators/coaches. (D)
With limited oversight from the CFE director, serve as primary liaison for teaching observations participants, TABS consultants and participants, and CoPs facilitators and participants. (D)
With limited oversight from the CFE director, serve as primary liaison for teaching observations participants, TABS consultants and participants, and CoPs facilitators and participants. (D)
Manage dashboards for SEP, TABS, CoPs, teaching observations, and CC. (E)
Percentage Of Time
40
Essential Function:
Yes
Responsibility Area:
Office and Programming Administrative Support
Duties:
Manage Center for Faculty Excellence office functions – staff the office; communicate with faculty, campus partners, consultants, coaches; maintain record organization and file management including confidential records associated with TABS and SEP (E)
Manage shared digital files; correspondence; schedule office and library conference space (E)
Maintain supply inventory; purchase equipment and supplies, etc. for CFE space in Library
Facilitate internal contracts (agreements with UNO personnel) and contracts between external vendors and CFE. (E)
Percentage Of Time
30
Essential Function:
Yes
Responsibility Area:
Academic Budget Support
Duties:
Coordinate with the Academic Affairs Budget Office to process RPs, PAFs, cost center transfers and communication regarding other personnel actions. (E)
Support Academic Affairs budget team with review and data entry for PAFs, RPs, etc.
Support Academic Affairs budget team with review and data entry for PAFs, RPs, etc.
Serve as member of campus Business Support Network group being led by the Assistant Vice Chancellor for Budget and Financial Analysis
Percentage Of Time
30
Essential Function:
Yes
Required and Preferred Qualifications
Required Education
High school diploma
Required Experience
Minimum of two years of general office and/or event coordination experience. Must have experience with Microsoft Office suite and Zoom.
Required License/Certification
N/A
Required Additional Qualifications:
N/A
Preferred Education
Bachelor’s degree in business, social science, humanities, communication, or related field
Preferred Experience
Graphic design, use of Canva
Preferred License/Certification
N/A
Preferred Additional Qualifications:
N/A
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No