What are the responsibilities and job description for the Administrative Coordinator- CAS Deans Office and Schwalb Center position at University of Nebraska at Omaha?
GENERAL REQUISITION INFORMATION
EEO Statement:
The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.
Job Title
Administrative Coordinator- CAS Deans Office and Schwalb Center
Job Grade
AB14H
Division
Academic Affairs
College/Dept
College of Arts and Sciences
Department
CAS
Requisition Number
2026-00300
FTE (full-time equivalency)
100.00
Work Schedule
Monday through Friday 8:00 a.m. - 5:00 p.m. some hours after 5:00 with events
Does the position provide the opportunity to work Remotely/Telecommuting?
No remote/telecommute opportunity
Appointment Term
12- 12/12 months
Is this position essential personnel according to the inclement weather policy?
No
Pay Information
$22.11 per hour - $23.076 per hour
Pay Schedule
Hourly
FLSA Designation
Non-Exempt
Position Summary
As an employee of the Dean’s Office in the College of Arts and Sciences, this position provides comprehensive administrative, financial, and HR/payroll support for the Schwalb Center and the Dean’s Office. This position supports daily operations, coordinates events and meetings, manages budget-related activities for the Schwalb Center, and assists the CAS Business Manager with personnel and payroll processes. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information. This position also requires use of independent judgment and knowledge college and university policies.
Job Duties
Responsibility Area:
Schwalb Center Administrative Support & Events Coordination
Duties:
- Serve as primary point of contact for phone, email, and in-person inquires
- Manage incoming and outgoing correspondence, including mail distribution
- Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate (electronic and paper)
- Coordinate office operations, including supplies, equipment maintenance, and work orders
- Maintain Center calendars and schedules
- Assist with research activities for the Center
- Coordinate meetings, programs, and events (space reservations, logistics, catering, speakers, and materials)
- Prepare and distribute event communications and promotional materials, in conjunction with the Marketing and Communications Manager
- Maintain databases, contact lists, and administrative systems
- Support website updates and social media content as needed
Percentage Of Time
30
Essential Function:
Yes
Responsibility Area:
Schwalb Center Budget/Financial Administration
Duties:
- Monitor, reconcile, and track Center budgets and expenditures
- Prepare financial documentation and reports for review and approval
- Process expenses reimbursements, deposits, and financial transactions
- Coordinate travel arrangements and related documentation
- Manage honoraria payments and supporting documentation
- Track memberships, subscriptions, and related payments
- Assist and monitor grants as needed
Percentage Of Time
20
Essential Function:
Yes
Responsibility Area:
Dean's Office HR/Payroll and Business Office Support
Duties:
- Assist the Business manager with HR and payroll processes
- Prepare and process Personnel Actional Forms (PAFs) for new hires, rehires, funding changes, and separations/ end appointments and Recurring Payment forms (FPs)
- Assist with part-time instruction payment processing
- Assist with reappointment letters and employment -related correspondence
- Review and verify bi-weekly and monthly payroll for accuracy
- Track employee appointments, contract terms, and renewal deadlines
- Maintain confidential personnel records in compliance with university policies
- Assist with the coordination of onboarding and offboarding processes
Percentage Of Time
35
Essential Function:
Yes
Responsibility Area:
Other Duties
Duties:
- Perform all other duties as assigned
Percentage Of Time
15
Essential Function:
No
Required and Preferred Qualifications
Required Education
High school education or equivalent
Required Experience
- Two years of progressively responsible administrative support experience
- Experience with financial recordkeeping and basic budget tracking
Required License/Certification
n/a
Required Additional Qualifications:
n/a
Preferred Education
Bachelor’s degree in business administration, public administration or related field
Preferred Experience
- Experience in higher education or a similar institutional environment
- Experience with SAP, PeopleAdmin, or similar HR/payroll systems
- Experience coordinating events or programs
Preferred License/Certification
n/a
Preferred Additional Qualifications:
n/a
Compliance Requirements
Credit Check
No
Motor Vehicle Licensing Validity Check
No
Pre-employment Physical Request and Assessment
No
Drug Screen
No
Benefits:
Health Insurance, Sick Leave, 401K PlanSalary : $22 - $23