What are the responsibilities and job description for the Scheduling and Academic Systems Coordinator, UMKC Office of the Registrar position at University of Missouri-Kansas City?
Hiring Department
Office of the Registrar
Job Description
The Scheduling and Academic Systems Coordinator supports the academic scheduling and classroom management functions of the Registrar’s Office. This position is responsible for maintaining course and scheduling data within institutional systems, coordinating semester course schedules, managing classroom assignments, and supporting academic units in the use of scheduling and curriculum management technologies. The coordinator serves as a key resource for faculty, staff, and students while ensuring data integrity, operational efficiency, and compliance with university policies and FERPA regulations.
Essential Duties And Responsibilities
Academic Scheduling and Systems Administration
A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
Preferred Qualifications:
The anticipated hiring range for this position has been established as $19.25 - $22.27 per hour.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: Salary Plan # 008
University Title: SENIOR STUDENT SUPPORT SPECIALIST
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Deadline
For best consideration submit application materials by August 23, 2026. Applications will continue to be accepted until filled.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.
UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.
UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
Office of the Registrar
Job Description
The Scheduling and Academic Systems Coordinator supports the academic scheduling and classroom management functions of the Registrar’s Office. This position is responsible for maintaining course and scheduling data within institutional systems, coordinating semester course schedules, managing classroom assignments, and supporting academic units in the use of scheduling and curriculum management technologies. The coordinator serves as a key resource for faculty, staff, and students while ensuring data integrity, operational efficiency, and compliance with university policies and FERPA regulations.
Essential Duties And Responsibilities
Academic Scheduling and Systems Administration
- Recommend enhancements to the Pathway system to improve business processes and operational efficiency.
- Perform system testing and validation of Pathway updates, enhancements, and PeopleSoft Update Manager (PUM) releases.
- Review and process course and enrollment updates while ensuring accuracy and data integrity.
- Coordinate the development and submission of semester course schedules in collaboration with academic units.
- Provide guidance, training, and support to departmental scheduling staff on CourseLeaf CLSS-WEN processes and procedures.
- Coordinate with the University Catalog Editor to ensure approved curriculum and course updates are accurately reflected in Pathway.
- Manage classroom assignments and optimize utilization of academic spaces using Ad Astra.
- Coordinate scheduling of meetings, events, and activities in centrally scheduled academic spaces.
- Collaborate with campus stakeholders to accommodate scheduling needs while maximizing space efficiency.
- Serve as a resource for students, faculty, and staff by researching and resolving scheduling and registration-related issues.
- Provide professional staff support, consultation, and training to colleges, schools, departments, and faculty committees as needed.
- Monitor and respond to inquiries received through the Registrar Scheduling email account.
- Support Registrar’s Office operations by assisting with incoming calls and phone queue coverage.
- Maintain the accuracy, confidentiality, and security of student records in compliance with FERPA and institutional policies.
- Ensure adherence to university procedures and data governance standards.
- Perform other duties and special projects as assigned.
A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.
Preferred Qualifications
Preferred Qualifications:
- Experience coordinating projects, schedules, or administrative processes in a Registrar’s Office, higher education, or professional office environment.
- Experience with Pathway (PeopleSoft), Ad Astra, CourseLeaf CLSS-WEN, or similar academic scheduling and student information systems.
- Knowledge of FERPA regulations and higher education academic policies.
- Strong organizational, analytical, and problem-solving skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to manage multiple priorities and deadlines.
- Proficiency with Microsoft Office applications and database systems.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Experience providing training and support to end users.
- Strong attention to detail and commitment to data accuracy.
- Ability to collaborate effectively with diverse campus stakeholders.
- Customer-service orientation with a focus on problem resolution.
- Ability to analyze processes and recommend improvements.
- Capacity to work independently while contributing to a collaborative team environment.
- Ability to learn and adapt to evolving technologies and system updates.
The anticipated hiring range for this position has been established as $19.25 - $22.27 per hour.
Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements.
Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.
Grade: Salary Plan # 008
University Title: SENIOR STUDENT SUPPORT SPECIALIST
To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.
Application Deadline
For best consideration submit application materials by August 23, 2026. Applications will continue to be accepted until filled.
Sponsorship Information
Employment visa sponsorship is not available for this position.
Community Information
Kansas City offers the best of both worlds—a vibrant, urban community with Midwestern appeal. The city’s rich history and its modern-day, innovative thinking come together to create an eclectic group of neighborhoods that offer a little something for everyone. From thriving arts districts, an energetic downtown nightlife, casual to upscale shopping and champion sports teams, you will have no problem making yourself at home. Of course, one of Kansas City’s biggest claims to fame is its food, especially its world-famous barbecue. Foodies will delight in the culinary scene found throughout the city. Ranging from award-winning chefs to cozy pizza joints, Kansas City definitely is not lacking any flavor.
UMKC’s campuses are conveniently nestled in the middle of all the action. Volker Campus is just minutes from the legendary Country Club Plaza, perfect for shopping or restaurants for lunch or after-work happy hours. Surrounded by hip neighborhoods and eateries, the Health Sciences Campus is located downtown near University Health Truman Medical Center and Children’s Mercy Hospital.
UMKC is proud to be “Kansas City’s university,” and the campus and its people celebrate all the characteristics of the surrounding community. To learn more about life in Kansas City and find more resources, visit VisitKC.com.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.
Salary : $19 - $22