Administrative Assistant (TEMP) Facilities & Operations

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Facilities & Operations department is looking to hire a full time temporary employee to work in our front office. This is an in person position expected to work 40 hours per week during regular business hours.

Responsibilities*

This position is responsible for performing administrative work in the department of Facilities & Operations. They will coordinate the use of conference rooms, services or equipment; assist in data entry related to fiscal duties duties, equipment records, preventative maintenance, work orders and attendance in accordance with department procedures and forms; maintain detailed logs; represent the department in administrative matters.

Additionally, this position is the primary point of contact for the department and is responsible for answering phones, emails and in person inquiries. The person in this position will enter work orders, contact technicians in the field via phone or radio and contact vendors for elevator or waste management services.

Required Qualifications*

• Graduation from High School or GED.
  
  
  

Skills You Have

• Attention to detail
• Experience with Google Workspace, Microsoft Office or similar software.
• Experience delivering excellent customer service in a fast paced environment.
  
  
  

Desired Qualifications*

• Graduation from a college or university with a Bachelor's degree in Business Administration or a related field and one year of general business experience; or an equivalent combination of education and experience with a minimum educational level of high school graduation.
• Five years of responsible clerical or business office experience, including accounting and office management duties.
  
  
  

Modes of Work

Onsite

The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Additional Information

This job posting is for a University of Michigan-Flint Temporary position. This position is full time and expected to be present in the office Monday through Friday from 8AM-5PM. This position is expected to last for at least 6 months with the option to extend for a further 6 months and is not to exceed 12 months.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.