SHS-HR ASSISTANT (BACK OFFICE)

Job Opportunity Job ID: 52056 Positions Location: Lansing, MI Job Description General Purpose To provide administrative Description:

Positions Location: Lansing, MI

Job Description

General Purpose

To provide administrative and clerical support to Human Resources functions such as benefits, compensation, worker’s compensation/disability, and employment.

Essential Duties

• Accurately files Team Member information into the appropriate Team Member personnel file, including but not limited to: Human Resource Team Member files for active and terminated Team Members, pension files for retirees, term vested and deceased retirees, etc. using a paper filing system and electronic filing systems.
• Responsible for information gathering and responding to approved subpoena requests.
• Coordinate requests from Team Members and Leadership to review Team Member personnel files.
• Coordinates with Employment Relations staff regarding requests from Team Members to remove expiring discipline reports from employee records.
• Scan documents for Agency Team Members, tuition reimbursement, and leaves of absences.
• As requested, completed special tasks/projects such as data entry, mailings, information gathering, scanning, copying, faxing, and deliveries.
• Evaluates processes and implements changes on a continuous basis to improve productivity, efficiency, and accuracy of work.
• Maintains confidentially with Team Member records.
• Audit Team Member personnel files in coordination with internal HR accreditation team to determine required education, fingerprinting approvals, and license information are in the file and easily located.
• Participates in and/or coordinates items for special projects as needed, such as open enrollment, resident orientation, etc.
• Provide receptionist coverage at the Human Resources front desk area in coordination with front desk HR assistant’s lunch breaks and time off.
  
  

Job Requirements

Work Experience

• Minimum of two years clerical and/or customer service experience.
• Prior experience in a Human Resource setting preferred
• Experience with Microsoft Access software preferred
  
  

Education

• High school diploma or GED.
• Associate degree in Human Resources or Business related field preferred
  
  

Specialized Knowledge and Skills

• High level of accuracy and attention to detail
• Minimum keyboarding skill of 45 wpm.
• Computer proficiency with Microsoft Office Suite (i.e. Word and Excel).
• Demonstrated ability to manage multiple priorities in a fast-paced work environment.
• Strong communication skills and customer-service orientation.
• High-level problem solving and organizational skills.
• Demonstrates ability to use a keyboard as may be required to perform the essential duties of the job.
  
  

University of Michigan Health - Sparrow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Requirements

Job Family Administrative/Clerical Requirements:

Shift Days

Degree Type / Education Level High School / GED

Status Part-time Benefit Eligible

Facility Sparrow Hospital

Experience Level Under 4 Years