What are the responsibilities and job description for the Accounts Payable Specialist position at University of Maryland Medical System?
Job Requirements
Job Requirements
General Summary
Under general supervision, performs a variety of tasks to screen and validate documents for authorization, commitment and performance prior to payment. Processes and produces payment for vendor invoices and other transactions, and maintain departmental records.
Principal Responsibilities And Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
Work Experience
Education And Experience
All your information will be kept confidential according to EEO guidelines.
Compensation
Job Requirements
General Summary
Under general supervision, performs a variety of tasks to screen and validate documents for authorization, commitment and performance prior to payment. Processes and produces payment for vendor invoices and other transactions, and maintain departmental records.
Principal Responsibilities And Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
- Reviews and checks vendor invoices, EDI 810s and other documentation to ensure proper processing.
- Matches invoices to Purchase Orders and Receiving information utilizing the OCR system to determine their eligibility for payment in accordance with departmental procedures. Performs “three way match” process for all purchase order related transactions. Ensures “Remit to” information on invoice matches the system’s information.
- Performs appropriate online routing of invoices to Departments, Purchasing, or Materials Management to obtain appropriate information and/or approval to process in accordance with departmental procedures.
- Works with purchasing and receiving to resolve invoice discrepancy issues.
- Process Non-Purchase Order related invoices and Disbursement Requests for payment utilizing the system in accordance with UMMS policies and procedures.
- Research, respond, assign and close support tickets to appointed department and owner. Ensures that new tickets related to initial ticket are merged with the original ticket. Prioritize tickets to ensure that they are assigned within the identified SLA time.
- Assist in Call Center as needed.
Work Experience
Education And Experience
- High School Diploma or equivalent (GED) is required.
- Three years' work experience in Accounts Payable function performing invoice matching in a high-volume automated accounting department is preferred.
- Demonstrated knowledge of MS Office software applications such as Microsoft Excel and Word is required.
- Demonstrated knowledge of Procure to Payment process, internal controls and Accounts Payable automation is required.
- Demonstrated ability to operate routine office applications such as internet, email, as well as office equipment, such as, photocopy machine, electric typewriter, PC, electronic calculator, and/or related equipment to manipulate numbers.
- Ability to perform basic mathematical calculations including percentage, addition, subtraction, and multiplication.
- Ability to demonstrate positive customer service and telephone skills.
- Effective verbal and written communication and listening skills are require.
All your information will be kept confidential according to EEO guidelines.
Compensation
- Pay Range: $17.68-24.76
- Other Compensation (if applicable):
Salary : $18 - $25