Administrative Specialist CL3 - Student Life and Athletics

The University of Maine at Augusta is seeking applicants for the full-time position of Administrative Specialist Career Level 3 (CL3) for the offices of Student Life and Athletics. The position will be located at the Augusta campus. This is a position that will provide administrative, student-facing support for both the offices of Student Life and Athletics located on the Augusta campus.

Responsibilities include:

• Provides administrative and managerial support to the Offices of Student Life & Athletics
• Collaborates with Student Life and Athletics staff on the creation, planning, and implementation of student life and athletic events
• Completes all purchasing and procurement-related reconciliation for Offices of Student Life and Athletics
• Provides front-line, student-facing support for the Office of Student Life
• Provides occasional front-line, student-facing support for the Office of Athletics
• Facilitates travel arrangements for the Office of Athletics

The Administrative Specialist CL3 performs administrative and clerical work that requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritizing, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision.

A full position description can be found online here .

Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required.

Working Conditions: This position typically works extended hours at a desk, using LCD monitors and other general office equipment.

Wage: $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee.

Benefits: UMA offers a wide range of benefits for employees, including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long-term disability as well as retirement plan options. View our Benefits Information Summary for ACSUM Employees to learn more.

About the University:

UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education, excellence in student support, civic engagement, and professional and liberal arts programs.

UMA is the third-largest public university in Maine. In addition to its main campus in the state’s capital, UMA also serves students at its campus in Bangor (UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning, UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

Knowledge, Skills, and Abilities:

• Must possess knowledge of customer service principles
• Must have the ability to use modern office procedures and equipment
• Must be familiar with recordkeeping principles
• Familiarization with mathematical concepts
• Must be able to effectively use grammar, spelling, and punctuation
• Must have the ability to prepare reports
• Must have the ability to use complex filing systems
• Must have a basic knowledge of budgeting principles
• Must have extensive experience in the use of computers and related software applications
• Must have the ability to maintain confidentiality
• Ability to manage multiple tasks and prioritize and assign work
• Must possess excellent communication and interpersonal skills

Required Qualifications:

• Sixty credits or more of higher education or equivalent work experience and training
• Three years of administrative support experience

Preferred Qualifications:

• Experience in a university or similar office setting
• Experience working with students who have academic need and may be first-generation, have financial need, and/or have disabilities

Application Process:

To apply, please submit the following documents via the "Apply for Position" link:

• Cover letter
• Resume
• Be prepared to provide contact information for three professional references when requested.

Incomplete application materials cannot be considered.

We are not able to consider applicants who require Visa sponsorship support .

Materials received after December 28, 2025, will be considered at the discretion of the university.

The successful applicant is subject to appropriate background screening.

Equal Opportunity Statement:

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/ .

Clery Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report .