Accounts Payable Manager

What We're Looking For

The Accounts Payable Manager is responsible for overseeing the full accounts payable function for KU Memorial Unions. This position ensures invoices and payments are processed accurately and on time, maintains vendor records, supports audit and compliance efforts, and serves as a key resource for vendor and payment-related inquiries.

The successful candidate will be highly organized, detail-oriented, and skilled at managing multiple priorities while maintaining excellent relationships with vendors and internal stakeholders.

Department: Business Office
Reports To: Senior Accounting Manager
FLSA Status: Non-Exempt

Pay Rate: The anticipated pay for this position starts at $24/hr. The final rate will be determined based on qualifications, experience, education, and years within the job or industry.
Schedule: Monday – Friday 8:00 am – 5:00 pm; 40 hours per week. This is a full-time position. Days and hours of work will vary based on the needs of the position. Early morning, evening and weekend work may be required.

Duties & Responsibilities of All KU Memorial Union Positions

1. Adhere to University and KU Memorial Unions policies and procedures.
2. Support the KU Memorial Unions Lines of Effort, initiatives, and End State as described by the Executive Director.
3. Uphold the department's mission and core values of community, dignity, empowerment, excellence, innovation, and safety.
4. Follow the 7 Team Principles: competence, creating a cohesive team through mutual trust, creating shared understanding, setting clear leader intent, written/verbal communication, disciplined initiative, and risk management.
5. Demonstrate a positive, solution-oriented attitude while fostering a respectful and productive work environment.
6. Represent KU Memorial Unions and the University professionally in all interactions on campus and within the community.

What You'll Do

• Manage the full-cycle accounts payable process, including invoice receipt, coding, approvals, and payment processing.
• Process vendor payments accurately and ensure payment deadlines are met.
• Review invoices and supporting documentation for proper approvals and compliance.
• Maintain vendor records, W-9 documentation, and accounts payable files.
• Research and resolve invoice discrepancies, credit memos, vendor statements, and purchase order issues.
• Manage vendor credits and follow up on outstanding balances and documentation needs.
• Review credit card transactions and supporting documentation.
• Verify coding accuracy and resolve discrepancies.
• Prepare credit card transaction data for upload into the accounting system.
• Support month-end and year-end accounting activities, reconciliations, audits, and 1099 reporting.
• Ensure compliance with internal controls, accounting procedures, and applicable regulations.
• Provide accounts payable information and support to managers, buyers, and accounting staff.
• Respond professionally to vendor and employee inquiries.
• Maintain confidentiality when handling financial information.
• Partner with departments across the organization to resolve payment and accounting issues.

What's Required to Be Considered

• High school diploma or GED.
• Two or more years of accounts payable experience.
• Knowledge of accounting principles, accounts payable processes, and financial recordkeeping.
• Experience with accounting software and financial management systems.
• Proficiency in Microsoft Excel.
• Strong attention to detail, organization, and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to maintain confidentiality and professional judgment.

The Ideal Candidate

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Professional certification in accounts payable or accounting.
• Experience with NetSuite or a comparable ERP system.
• Experience in higher education or a complex, multi-departmental organization.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to communicate effectively in person, by phone, and electronically.
• Occasional lifting or carrying office materials up to 10 pounds.

We’ve Got You Covered

• Paid sick leave, vacation, and holidays
• Health, dental, vision, and life insurance
• Retirement plan with a 7.5% employer match
• Two months of paid parental leave
• Employee Assistance Program (EAP)
• Additional KU employee perks