Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payment approvals, account reconciliations, and reporting activities. This role ensures compliance with company policies, tax regulations, and accounting procedures while maintaining positive relationships with vendors and internal stakeholders. The Accounts Payable Specialist supports month-end closing activities, assists with regulatory reporting requirements, and contributes to the continuous improvement of accounts payable processes.

Essential Duties and Responsibilities

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• Match packing slips and receiving documentation to vendor invoices to ensure accuracy and completeness.
• Obtain appropriate approvals for invoices in accordance with company purchasing and payment authorization policies
• Process and enter purchase order (PO) related invoices into the accounting system.
• Process and enter non-purchase order invoices for designated vendors and expense categories.
• Assist with the preparation and maintenance of daily results reporting.
• Review invoices for applicable use tax liabilities and prepare supporting worksheets for tax reporting.
• Review the unvouchered receipts report and investigate outstanding items.
• Review selected vendor statements and reconcile outstanding balances monthly.
• Ensure the unvouchered receipts report is current and accurate at month-end.
• Assist with International Fuel Tax Agreement (IFTA) compliance reporting and related documentation, as needed.
• Review, update, and maintain Accounts Payable policies, procedures, and work instructions.

Qualifications

• High School Diploma or equivalent
• Minimum of 3 years of accounts payable, accounting, or related financial experience preferred.
• Experience working in a manufacturing environment preferred.
• Knowledge of accounts payable processes, invoice matching, and general accounting principles.
• Experience with paperless workflows, electronic invoice processing, document imaging, and digital record retention is preferred.
• Familiarity with sales and use tax requirements is preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP or accounting software systems preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality of financial information.
• Ability to work independently and collaboratively within a team environment.