What are the responsibilities and job description for the Extra Help-Strategic Communications Coordinator position at University of Illinois System?
Vice Pres External Rel & Comm - Urbana
Posting Category:
The Communications Coordinator provides dedicated support to the Office of Strategic Communications and Marketing during a period of high-priority deliverables, including the FY2026 Annual Report, legislative advocacy communications, and institutional storytelling initiatives. Reporting directly to the Director of Brand and Marketing, this temporary role ensures that key communications projects move forward on time, on brief, and at a high standard of quality. The coordinator serves as the connective tissue across the team, managing workflow, tracking timelines, gathering assets, shepherding reviews, and keeping every stakeholder informed and accountable. During this engagement, the coordinator will carry content responsibilities, including writing, editing, and proofreading across a range of deliverables.
Responsibilities
DUTIES AND RESPONSIBILITIES
Draft, edit, and refine communications content, including written communications, web copy, talking points, and other deliverables as assigned
Maintain consistent voice, tone, and messaging alignment across materials, in accordance with University of Illinois System brand and style guidelines
Work with the Communications Specialist on timelines and schedule; facilitate project check-ins, status updates, and cross-functional review meetings
Proofread all outgoing materials for accuracy, consistency, grammar, and adherence to University of Illinois System style guidelines
Fact-check key claims, statistics, and attributed quotes before materials are finalized
Track action items and follow up with team members and stakeholders to ensure accountability
Collect, organize, and manage source materials, including copy, data, and approvals needed for each deliverable
Manage the review and approval process for each deliverable, ensuring the right stakeholders receive materials at the right time
Track feedback, consolidate edits, and route revisions through the appropriate channels
Work independently with minimal supervision; exercise sound editorial judgment under deadline pressure
Qualifications
Qualifications
Bachelor’s degree in communications, journalism, marketing, or a related field
Three or more years of experience in communications, content, or a related role
Strong writing, editing, and proofreading skills with close attention to detail; familiarity with AP Style preferred
Demonstrated ability to manage multiple projects simultaneously in a deadline-driven environment
Proficiency with project management tools, collaboration platforms, and content management systems
Experience in a higher education, government, or large institutional setting preferred
Knowledge Skills And Abilities
APPOINTMENT INFORMATION
Extra Help employees are not hired with the intent of guaranteed employment. Anyone applying for and accepting Extra Help employment agrees to the conditions of this type of employment and receive no assurance of continued employment. Because Extra Help employees work in temporary/as needed assignments for a maximum of 900 hours, there are no benefits associated with this form of employment. The expected start date is 7/1/2026. Minimum starting salary is $, and is commensurate with experience.
Click here for applicable information on the Affordable Care Act and Paid Leave For All Workers.
Sponsorship for Work Authorization is not available for this position.
APPLICATION PROCEDURE & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 7/1/2026.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting the System Human Resource Services at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu .
Requisition ID: req3035
Job Category: Extra Help
Campus Location: Urbana
Posting Category:
The Communications Coordinator provides dedicated support to the Office of Strategic Communications and Marketing during a period of high-priority deliverables, including the FY2026 Annual Report, legislative advocacy communications, and institutional storytelling initiatives. Reporting directly to the Director of Brand and Marketing, this temporary role ensures that key communications projects move forward on time, on brief, and at a high standard of quality. The coordinator serves as the connective tissue across the team, managing workflow, tracking timelines, gathering assets, shepherding reviews, and keeping every stakeholder informed and accountable. During this engagement, the coordinator will carry content responsibilities, including writing, editing, and proofreading across a range of deliverables.
Responsibilities
DUTIES AND RESPONSIBILITIES
Draft, edit, and refine communications content, including written communications, web copy, talking points, and other deliverables as assigned
Maintain consistent voice, tone, and messaging alignment across materials, in accordance with University of Illinois System brand and style guidelines
Work with the Communications Specialist on timelines and schedule; facilitate project check-ins, status updates, and cross-functional review meetings
Proofread all outgoing materials for accuracy, consistency, grammar, and adherence to University of Illinois System style guidelines
Fact-check key claims, statistics, and attributed quotes before materials are finalized
Track action items and follow up with team members and stakeholders to ensure accountability
Collect, organize, and manage source materials, including copy, data, and approvals needed for each deliverable
Manage the review and approval process for each deliverable, ensuring the right stakeholders receive materials at the right time
Track feedback, consolidate edits, and route revisions through the appropriate channels
Work independently with minimal supervision; exercise sound editorial judgment under deadline pressure
Qualifications
Qualifications
Bachelor’s degree in communications, journalism, marketing, or a related field
Three or more years of experience in communications, content, or a related role
Strong writing, editing, and proofreading skills with close attention to detail; familiarity with AP Style preferred
Demonstrated ability to manage multiple projects simultaneously in a deadline-driven environment
Proficiency with project management tools, collaboration platforms, and content management systems
Experience in a higher education, government, or large institutional setting preferred
Knowledge Skills And Abilities
APPOINTMENT INFORMATION
Extra Help employees are not hired with the intent of guaranteed employment. Anyone applying for and accepting Extra Help employment agrees to the conditions of this type of employment and receive no assurance of continued employment. Because Extra Help employees work in temporary/as needed assignments for a maximum of 900 hours, there are no benefits associated with this form of employment. The expected start date is 7/1/2026. Minimum starting salary is $, and is commensurate with experience.
Click here for applicable information on the Affordable Care Act and Paid Leave For All Workers.
Sponsorship for Work Authorization is not available for this position.
APPLICATION PROCEDURE & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 7/1/2026.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting the System Human Resource Services at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu .
Requisition ID: req3035
Job Category: Extra Help
Campus Location: Urbana