What are the responsibilities and job description for the Extra Help-Photographer and Videographer position at University of Illinois System?
Vice Pres External Rel & Comm - Urbana
Posting Category:
The Photographer and Videographer provides visual production support to the Office of Strategic Communications and Marketing. This temporary, system-specific role is responsible for capturing, producing, and archiving high-quality photo and video assets that advance the University of Illinois System’s communications, marketing, and brand priorities. The person in this role works under the direction of the AVP of Strategic Communications and Marketing and collaborates closely with the broader communications team and freelance partners as needed. This role requires regular travel to University of Illinois System campuses in Chicago, Urbana-Champaign, and Springfield. Equipment and editing software are provided by the University.
Responsibilities
DUTIES AND RESPONSIBILITIES
Plan and execute photography for events, campaigns, executive portraits, campus moments, and institutional storytelling initiatives
Deliver edited, production-ready images on deadline and in formats aligned with intended use (print, digital, social, web); standard turnaround for event photography is 24–48 hours
Maintain consistent visual standards that reflect the University of Illinois System brand
Produce video projects from pre-production through post, including concept support, filming, editing, motion graphics, and final delivery
Capture b-roll, interviews, event coverage, and other footage for use across institutional channels
Deliver polished final cuts and raw footage as needed for each project; ensure video outputs meet platform specifications for web, social media, broadcast, and presentation use
Organize, label, and archive all photo and video assets in the system’s digital asset management library using established naming conventions
Ensure assets are accessible to the communications team and campus partners in a timely manner; maintain records of usage rights, release documentation, and asset metadata
Source, brief, and manage freelance photographers and videographers for projects that exceed internal capacity; review freelancer deliverables for quality and brand alignment before acceptance
Coordinate scheduling and logistics for external production crews
Work with the communications team to understand production needs for upcoming campaigns, events, and deliverables; participate in pre-production planning and provide input on creative approach, logistics, and resource needs
Qualifications
Portfolio demonstrating professional-level photography and video production across a range of formats and contexts
Proficiency with industry-standard camera equipment and editing software (Adobe Premiere Pro, Lightroom, After Effects, or equivalent)
Experience managing digital asset libraries, including enterprise DAM platforms, and delivering assets in multiple formats
Ability to work independently, manage production schedules, and meet deadlines with minimal supervision
Experience Coordinating With Freelancers Or External Production Vendors Preferred
Drone/aerial photography certification or experience a plus
Familiarity with higher education, nonprofit, or institutional communications preferred
Valid driver’s license and ability to travel to all three UI System campuses as needed
Knowledge Skills And Abilities
APPOINTMENT INFORMATION
Extra Help employees are not hired with the intent of guaranteed employment. Anyone applying for and accepting Extra Help employment agrees to the conditions of this type of employment and receive no assurance of continued employment. Because Extra Help employees work in temporary/as needed assignments for a maximum of 900 hours, there are no benefits associated with this form of employment. The expected start date is 7/1/2026. Minimum starting salary is $, and is commensurate with experience.
Click here for applicable information on the Affordable Care Act and Paid Leave For All Workers.
Sponsorship for Work Authorization is not available for this position.
APPLICATION PROCEDURE & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 7/1/2026.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting the System Human Resource Services at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu .
Requisition ID: req3036
Job Category: Extra Help
Campus Location: Urbana
Posting Category:
The Photographer and Videographer provides visual production support to the Office of Strategic Communications and Marketing. This temporary, system-specific role is responsible for capturing, producing, and archiving high-quality photo and video assets that advance the University of Illinois System’s communications, marketing, and brand priorities. The person in this role works under the direction of the AVP of Strategic Communications and Marketing and collaborates closely with the broader communications team and freelance partners as needed. This role requires regular travel to University of Illinois System campuses in Chicago, Urbana-Champaign, and Springfield. Equipment and editing software are provided by the University.
Responsibilities
DUTIES AND RESPONSIBILITIES
Plan and execute photography for events, campaigns, executive portraits, campus moments, and institutional storytelling initiatives
Deliver edited, production-ready images on deadline and in formats aligned with intended use (print, digital, social, web); standard turnaround for event photography is 24–48 hours
Maintain consistent visual standards that reflect the University of Illinois System brand
Produce video projects from pre-production through post, including concept support, filming, editing, motion graphics, and final delivery
Capture b-roll, interviews, event coverage, and other footage for use across institutional channels
Deliver polished final cuts and raw footage as needed for each project; ensure video outputs meet platform specifications for web, social media, broadcast, and presentation use
Organize, label, and archive all photo and video assets in the system’s digital asset management library using established naming conventions
Ensure assets are accessible to the communications team and campus partners in a timely manner; maintain records of usage rights, release documentation, and asset metadata
Source, brief, and manage freelance photographers and videographers for projects that exceed internal capacity; review freelancer deliverables for quality and brand alignment before acceptance
Coordinate scheduling and logistics for external production crews
Work with the communications team to understand production needs for upcoming campaigns, events, and deliverables; participate in pre-production planning and provide input on creative approach, logistics, and resource needs
Qualifications
Portfolio demonstrating professional-level photography and video production across a range of formats and contexts
Proficiency with industry-standard camera equipment and editing software (Adobe Premiere Pro, Lightroom, After Effects, or equivalent)
Experience managing digital asset libraries, including enterprise DAM platforms, and delivering assets in multiple formats
Ability to work independently, manage production schedules, and meet deadlines with minimal supervision
Experience Coordinating With Freelancers Or External Production Vendors Preferred
Drone/aerial photography certification or experience a plus
Familiarity with higher education, nonprofit, or institutional communications preferred
Valid driver’s license and ability to travel to all three UI System campuses as needed
Knowledge Skills And Abilities
APPOINTMENT INFORMATION
Extra Help employees are not hired with the intent of guaranteed employment. Anyone applying for and accepting Extra Help employment agrees to the conditions of this type of employment and receive no assurance of continued employment. Because Extra Help employees work in temporary/as needed assignments for a maximum of 900 hours, there are no benefits associated with this form of employment. The expected start date is 7/1/2026. Minimum starting salary is $, and is commensurate with experience.
Click here for applicable information on the Affordable Care Act and Paid Leave For All Workers.
Sponsorship for Work Authorization is not available for this position.
APPLICATION PROCEDURE & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 7/1/2026.
System Human Resource Services
(217) 333-2600
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting the System Human Resource Services at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu .
Requisition ID: req3036
Job Category: Extra Help
Campus Location: Urbana