What are the responsibilities and job description for the Program Coordinator, Graduate Education and Graduate Assistantships position at University of Illinois Springfield?
Posting Category:
About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu , and the Graduate Education https://www.uis.edu/graduate-education and Graduate Assistantships https://www.uis.edu/graduate-assistantships web pages to learn more about the unit.
Application deadline: 9/28/2026
The hiring department requests that applicants upload a resume and a letter of application explaining their interest in this specific position and describing how their qualifications would enable them to successfully fulfill the responsibilities of the position.
Minimum Starting Salary: $32.30 per hour/7.5 hour day
Summary:
The University of Illinois Springfield invites applications for a program coordinator to administer efficient operation of the Graduate Assistantship Office and Graduate Assistantship Program, provide leadership for graduate education projects/initiatives, oversee the Office of the Vice Provost and Director of Graduate Education, and coordinate GA professional development programming. Responsibilities require exercising critical thinking, acting with discretion, and making independent judgments.
Duties & Responsibilities:
A total of one (1) year (12 months) in education, training, and/or work experience in administration (responsibility for day-to-day operation/oversight/coordination of a unit, program, system, process, or function).
Two (2) additional years (24 months) of work experience in areas related to the responsibilities of the position, such as higher education, human resources, or program coordination.
An additional one (1) years (12 months) of work experience that included the use of electronic tracking, reporting, transaction processing, decision support, or form generation systems.
Preferred Qualifications:
Master’s Degree
Work experience in an academic administrative setting.
Experience with web editing
Knowledge, Skills & Abilities:
Ability to recognize confidential communications, records, and documents and to exercise sound judgment in safeguarding sensitive information in accordance with applicable policies and expectations.
Professional demeanor that enables effective communication and relationship building across a diverse group of stakeholders, including administrators, faculty, staff, and students.
Awareness of accessibility compliance requirements for events, communications, and materials.
Proficiency with Microsoft 365 (or similar software), including the ability to learn new systems quickly and use them to gather information and run reports (e.g., Banner or similar information systems).
Skill in analyzing information, exercising judgment, and evaluating options to choose appropriate solutions and resolve problems.
Skill in planning and coordinating schedules, events, programs, and activities, including setting goals and priorities to organize and accomplish work.
Ability to develop and improve guidelines, procedures, and administrative systems.
Ability to plan, delegate, and supervise the work of others, including coordinating people and resources to meet objectives.
Knowledge of business and management principles involved in strategic planning and resource allocation.
This is an on-campus position.
Employment Policies and other information:
Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement
The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility .
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.
About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu , and the Graduate Education https://www.uis.edu/graduate-education and Graduate Assistantships https://www.uis.edu/graduate-assistantships web pages to learn more about the unit.
Application deadline: 9/28/2026
The hiring department requests that applicants upload a resume and a letter of application explaining their interest in this specific position and describing how their qualifications would enable them to successfully fulfill the responsibilities of the position.
Minimum Starting Salary: $32.30 per hour/7.5 hour day
Summary:
The University of Illinois Springfield invites applications for a program coordinator to administer efficient operation of the Graduate Assistantship Office and Graduate Assistantship Program, provide leadership for graduate education projects/initiatives, oversee the Office of the Vice Provost and Director of Graduate Education, and coordinate GA professional development programming. Responsibilities require exercising critical thinking, acting with discretion, and making independent judgments.
Duties & Responsibilities:
- Administers UIS Graduate Assistantship Office and Graduate Assistantship Program –Oversees application, search, appointment, hiring, and evaluation processes for graduate assistants. Promotes Graduate Assistantship opportunities to faculty, current students, and potential students, in coordination with Enrollment and Retention Management. Facilitates problem-solving and conflict resolution between supervisors and graduate assistants. Maintains working knowledge of the GA Collective Bargaining Agreement and consults with Labor Relations as necessary.
- Project/initiative/information management – Provides leadership for and/or coordinates graduate education academic, curricular, and administrative projects; ensures completion within established timelines. Serves as point of contact for System Office and other requests for graduate education information.
- Oversees the Office of the Vice Provost and Director of Graduate Education – Resource management: Assists with planning and deployment of human and budget resources. Supervision: Supervises Office of Graduate Education student worker(s), including selecting, hiring, training, work assignments, and evaluation. Record management: Implements U of I Record and Information Management Services (RIMS) policies and retention schedules; develops an organizational structure and naming protocols for digital record management. Web content: Maintains Graduate Education and Graduate Assistantship websites; delegates editing responsibilities when appropriate.
- Develops/Coordinates GA professional development programming – Collaborates with GAs and supervisors to identify areas where professional development may be needed. Identifies subject matter experts to offer professional development workshops. Facilitates logistical arrangements for professional development activities. Gathers and analyzes feedback to inform future programming.
- Bachelor’s degree.
- A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
- Additional education, training, and/or work experience in the area of specialization
A total of one (1) year (12 months) in education, training, and/or work experience in administration (responsibility for day-to-day operation/oversight/coordination of a unit, program, system, process, or function).
Two (2) additional years (24 months) of work experience in areas related to the responsibilities of the position, such as higher education, human resources, or program coordination.
An additional one (1) years (12 months) of work experience that included the use of electronic tracking, reporting, transaction processing, decision support, or form generation systems.
Preferred Qualifications:
Master’s Degree
Work experience in an academic administrative setting.
Experience with web editing
Knowledge, Skills & Abilities:
Ability to recognize confidential communications, records, and documents and to exercise sound judgment in safeguarding sensitive information in accordance with applicable policies and expectations.
Professional demeanor that enables effective communication and relationship building across a diverse group of stakeholders, including administrators, faculty, staff, and students.
Awareness of accessibility compliance requirements for events, communications, and materials.
Proficiency with Microsoft 365 (or similar software), including the ability to learn new systems quickly and use them to gather information and run reports (e.g., Banner or similar information systems).
Skill in analyzing information, exercising judgment, and evaluating options to choose appropriate solutions and resolve problems.
Skill in planning and coordinating schedules, events, programs, and activities, including setting goals and priorities to organize and accomplish work.
Ability to develop and improve guidelines, procedures, and administrative systems.
Ability to plan, delegate, and supervise the work of others, including coordinating people and resources to meet objectives.
Knowledge of business and management principles involved in strategic planning and resource allocation.
This is an on-campus position.
Employment Policies and other information:
Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
The University of Illinois System is an equal opportunity, affirmative action employer dedicated to building a community of excellence, equity, and diversity. We are committed to fostering an inclusive environment and we welcome applications from qualified individuals of all backgrounds and identities. The University of Illinois System does not discriminate against any applicant or employee based on their real or perceived race, color, religion, sex, national origin, ancestry, age, order of protection status, genetic information, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. Visit University of Illinois Non-Discrimination Statement
The University of Illinois System conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .
As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility .
This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.
- You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
- Your pension from the State Universities Retirement System may affect the amount of your:
- Social Security benefit and
- Social Security benefit as a spouse
- Please Note: All postings close at 5:00pm CST on the posting close date.***
Salary : $32