Publicity-Promotion Associate (Communications Assistant) - Facilities Management Admin

Hiring Department: Facilities Management Admin

Location: Chicago, IL USA

Requisition ID: 1041294

FTE: 1

Work Schedule: Monday - Friday, 8:00AM - 4:00PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: June 3, 2026

Salary Range (commensurate with experience): $43,309.50 - 68,250.00 / Annual Salary

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Communications Assistant helps create and distribute communications and marketing materials related to the work of the Office of the Vice Chancellor for Administrative Services and its departments. Reporting to the Program Director, (Associate Director, Communications and Events), the Communications Assistant will help create, proof and edit content for unit websites, e mail, and social media that align to university and OVCAS branding standards and will also provide logistical support to a variety of internal and external meetings and events.

Duties & Responsibilities:

• Creates content for unit emails, web pages, social media, invitations and various types of marketing collateral.
• Prepares organizational publications and reports; develops or edits visual media or graphic elements of publications or web pages.
• Proofs and edits reports, documents, newsletters and social media posts produced by OVCAS departments and staff; ensures compliance with university and OVCAS branding and style guides.
• Helps to coordinate logistics for unit job fairs, employee recognition events, tabling activities and receptions.
• Assists with tracking projects and deliverables using the OVCAS Communications ticketing system; maintains asset libraries for native files and images.
• Travel to previously scheduled events.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications Required:

• Bachelor’s degree in public relations, advertising, communications, or a related field.
• One (1) year (12 months) of professional work experience in communications, promotions, public relations, advertising, or event planning.
  
  

Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.

Preferred Qualifications:

• Three years of experience working in a busy communications or advertising environment.
• Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Ability to interpret, condense, and edit information for various media formats.
• Knowledge of Associated Press (AP) Style.
• Demonstrated time management and organizational skills and the ability to respond quickly to customer requests.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.