What are the responsibilities and job description for the READVERTISEMENT*** Program Specialist position at University of Hawaii?
Description
Title: ***READVERTISEMENT*** Program Specialist
Position Number: 0097009
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Department of Natural Resources and Environmental Management (NREM)
Location: Honolulu, HI
Date Posted: September 18, 2026
Closing Date: October 5, 2026, 11:59PM HST
Band: A
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: For best consideration, all application materials should be submitted by October 5, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Duties and responsibilities:
- Works under the direction of the Department Chair to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Department of Natural Resources and Environmental Management (NREM) in a wide range of program and department matters to ensure smooth operations of the department.
- Provides academic and administrative support to Department Chair and other administrative faculty (e.g., Graduate Chair and Undergraduate Advisor).
- Assists in the maintenance of student records, including graduate program applications (outcomes), admissions, and student progress records (Forms 1, 2a, 2, 3, 4), undergraduate and graduate program enrollment data, and Hauoli Mau Loa Program.
- Provides support with student registration override services and with student information and management programs (UH Banner and STAR).
- Assists the NREM Department Chair with course scheduling (CourseDog) and textbook orders.
- Assists the NREM Department Chair with course enrollment and graduation projections.
- Provides assistance in the design and maintenance of the departmental website and other publicity materials.
- Provide assistance in the preparation of department and college events.
- Serves as a liaison between the NREM department and CTAHR ASAO, CTAHR Fiscal Office, Graduate Division, UH Foundation, RCUH, and other offices throughout the University.
- Assists in conducting inventory of instruments, equipment and/or supplies in the NREM offices and classrooms and maintaining them.
- Maintains and purchases supplies for the NREM office.
- Holds a department P-card to assist in departmental purchases.
- Assists in general fiscal processing.
- Serves as a receptionist.
- Performs other duties as assigned.
- Denotes essential function
Minimum Qualifications:
- Possession of a baccalaureate degree in business, liberal arts, communications, or related field and 0 year(s) of progressively responsible professional experience with responsibilities in administrative operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in administrative operations demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administrative operations.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administrative operations.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer, and word processing software, and utilize various office electronics (fax, telephone, copier machine).
Desirable Qualifications
- Experience in both academic and fiscal policies and procedures at the university level.
- Some working knowledge of principles, practices and techniques in the field of course planning and scheduling, and/or budget management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Some working knowledge of principles, practices and techniques in the secondary and postsecondary education as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts
- Functional knowledge of university and extramural funding policies and procedures.
TO APPLY: If you have not applied for a position before using NeoGov, you will need to create an account.
- Cover letter indicating how you satisfy the minimum and some, if not all, desirable qualifications;
- Resume/Curriculum vitae (CV);
- Names of three (3) professional references (contact information including email address); and
- Official transcripts or original documentation from the institution confirming the degree (copies acceptable; however, official transcripts sent directly from the degree-granting institution are required upon hire).
- Any confidential data should be redacted (e.g. social security number, date of birth, etc).
- Diplomas will not be accepted.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Dr. Tomoaki Miura, tomoakim@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Benefits:
Sick Leave, Reduced or Flexible Hours, Dental InsuranceSalary : $45,020 - $68,139