What are the responsibilities and job description for the Fiscal Specialist position at University of Hawaii?
Description
Title: Fiscal Specialist (Accounts Payable/Revenue Generating)
Position Number: 0097688
Hiring Unit: Administrative Services
Location: Leeward Community College
Date Posted: June 24, 2026
Closing Date: July 9, 2026, 11:59 PM HST
Band: A
Salary: salary schedules and placement information
Additional Salary Information: PBA; minimum $4,627/month
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: general funds, to begin approximately 08/2026, pending availability of funds and actual staffing requirements.
Duties & Responsibilities
(* essential functions)
- Under general supervision, responsible for the Accounts Payable for the college. Provides professional expertise and guidance in processing payments, such as vendor invoices, mileage claims, employee reimbursements, student stipends, and utility payments.
- Responsible for auditing all invoices and disbursement vouchers to ensure accuracy and compliance with applicable laws, policies, procedures, rules and regulations. Validates account codes, object codes, description and supporting documentation. Resolves discrepancies with department and vendors verbally or in writing.
- Responsible for the review of utility payments for the college. Prepares reports on usage and costs and notifies the Vice Chancellor of Administrative Services of any unusual trends, discrepancies, or significant variances.
- Ensures the integrity of the disbursement process by coordinating with vendors, departmental staff, campus administrators and University personnel to obtain information, resolve issues, and ensure timely and accurate payment requests.
- Monitors accounts payable aging to identify and resolve outstanding invoices, past due payments, and stop payment requests. Manages the stale dated check by preparing the necessary documentation for cancellations or reissuances. Coordinates the liquidation of encumbrances to facilitate the timely closure of purchase orders.
- Administers internal billing for the college, ensuring accurate allocation of revenue and expenditures. Reviews and verifies all supporting documentation to ensure compliance with college financial policies, procedures and accounting standards.
- Provides assistance to the Fiscal Administrator with all campus revenue generating programs. Monitors the completion and submission of the business plans, ensuring timely completion and adherence to established deadlines through coordination with the account supervisors.
- Assists with reviewing and auditing the business plans for completeness, accuracy and compliance with UHCC Policies and Procedures. Consolidates and integrates data from the business plans into the annual operating budget template to enhance fiscal accountability, budget accuracy, and transparency.
- Prepares the quarterly transfer of funds from revenue generating programs for the Campus Administrative Cost Rate in accordance with UHCC Policy.
- Assists with Procurement functions for the college. Reviews and audits requisition up to $15,000 for all funds, ensuring accuracy and policy compliance. Verifies documentation and fund availability.
- Assists with the college’s Accounts Receivable operations, including management of delinquent accounts, preparation of adjusting entries, and implementation of procedures for uncollectible write-offs.
- Manages the Business Office supply inventory, including the procurement, organization and timely restocking of essential office supplies to ensure continuous operational support.
- Responsible for the accurate filing of all fiscal documents.
- Recommends changes in internal policies to ensure effectiveness & efficiency in operations.
- Conducts training sessions for faculty and staff on campus on Accounts Payable and whenever changes are made in policies and/or procedures.
- Fields questions independently on routine accounts payable matters, seeking guidance
- from the supervisor only on unusual, complex, or sensitive situations.
- Works in conjunction with the Senior Fiscal Specialist to assist campus administrators, University officials, and outside vendors to resolve problem situations.
- Hires, supervises and trains student employees as required.
- Other duties as assigned.
Minimum Qualifications:
- Possession of a baccalaureate degree in business administration, public administration or related field, and 1 year of progressively responsible professional experience with responsibilities for accounting or business management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in the area of accounting or business management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting or business management.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of financial accounting or business management.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.
- Demonstrated understanding and experience with financial information systems.
- Demonstrated ability to manage work priorities and projects.
Desirable Qualifications:
- Prior university experience in financial management.
- Knowledge of State, University and Federal administrative policies and procedures.
- Knowledge of Kuali Financial System (KFS).
- Experience with Accounts Payable.
Application Submission: :
1. Cover letter explaining how you meet the minimum and desirable qualifications,
2. Resume,
3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted). All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.)
NOTE: Transcripts must be attached to receive credit for degree(s).
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birthdate on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries:
Leeward Community College
Human Resources Office
808-455-0326
lcchr@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Salary : $4,627