Admin & Fiscal Support Specialist (#0097330)

Description

Title: Admin & Fiscal Support Specialist
 Position Number: 0097330
 Hiring Unit: C OF NAT SCI, SCHOOL OF LIFE SCIENCES, SCHOOL OF LIFE SCIENCES
 Location: UH at Manoa
 Date Posted: September 21, 2026
 Closing Date: October 5, 2026
 Band: A
 Salary : salary schedules and placement information
 Full Time/Part Time: Full-time
 Month: 11-month
 Temporary/Permanent: Permanent
 
Duties and Responsibilities 

1. *Responsible for performing a wide variety of administrative, fiscal, and operational duties to support the faculty and staff in the daily operation of the School of Life Sciences.
2. *Provides fiscal, administrative, and operational support functions with respect to travel procurement, equipment inventory, contracts, grant administration, and day-to-day operations.
3. *Processes travel requests and completions for faculty and staff using the RCUH and KFS financial systems.
4. *Prepares, reviews, and audits fiscal documents for compliance with applicable UH, RCUH, UH Foundation, state, federal, contract rules & regulations, and processing requirements.
5. *Advises faculty and staff on applicable requirements and procedures for procurement, travel, and equipment inventory.
6. *Maintains internal accounting records and performs reconciliation functions to monitor the accuracy, timeliness, and completeness of fiscal documents processed in UH and RCUH accounting systems.
7. *Assists fiscal specialist and operations coordinator in the monitoring and maintenance of budgets, preparing internal budget reports, and financial data analyses.
8. *Oversees daily receiving and routing of incoming mail and shipments, and scheduling of pickup of outgoing shipments.
9. *Oversees and maintains the School of Life Sciences document management system, utilizing electronic database, scanning equipment, and paperless document files.
10. *Provides general administrative support to the Director of the School of Life Sciences.
11. *Provides administrative support by being the point of contact for phone calls, visitors, and maintenance service providers, including maintaining an electronic calendar and updating various website directories.
12. *Assists with administrative changes required to execute program and course curriculum modifications.
13. Other duties as assigned.

*Denotes Essential Functions
 
Minimum Qualifications 

1. Possession of a baccalaureate degree in Business Administration, Social Sciences, or related field and 1 year(s) of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
2. Functional knowledge of principles, practices and techniques in the area of Business Administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with Business Administration.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of Business Administration.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications 

1. Familiarity with policies and procedures, regulations and guidelines of the State of Hawaii and Federal Government.
2. Familiarity with the policies and procedures of higher education.
3. Knowledge of administrative service policies and procedures of the University.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: 

(1) Resume; 

(2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; 

(3) The names and contact information (telephone number and email addresses) of at least three professional references; and

 (4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from the closing date (11/17/2025) to email copies of your transcripts to cnshr@hawaii.edu. Official transcripts will be required if selected to fill the position. 

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
 
 Note: If you have not applied for a position before using NeoGov, you will need to create an account.
 
Inquiries: Chelsea Hong; hongchel@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/