Admin & Fiscal Support Spec (0080655T)

Title: Admin & Fiscal Support Spec

Position Number: 0080655T

Hiring Unit: UHM LIBRARY SERVICES, UH PRESS, BUSINESS OFFICE

Location: University of Hawaii at Manoa, UH Press (2840 Kolowalu Street, Honolulu, HI 96822)

Date Posted: 05/19/2026

Closing Date: 06/09/2026

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

• *Issues reports and provides updates for cost analysis, maintains production schedules in the press-wide
  database, and maintains vendor contracts for the department.
• *Prepares and issues final accounting for each published new book, reprint, and publication services project.
  Maintains reports in spreadsheets and the press-wide database that accurately reflect the budgeted and actual
  cost of each book project.
• *Maintains in the press-wide database all work in progress job costs UH Press books and all production services
  jobs. Questions inconsistencies and solves problems.
• *Manages the production of book reprints; compiles manufacturing specifications, processes requisitions and
  obtains purchase orders.
• *Coordinates and verifies job timesheets for production services and co-sponsored projects. Tracks wage and
  fringe benefit costs and allocates billable hours accordingly among projects.
• *Prepares requisitions in Kuali Financial System, distributes purchase orders and authorizes payments for all
  plant and manufacturing costs and other production department expenses.
• *Prepares for Press Management monthly reports on job expenses, books published, projects completed and
  other reports as requested.
• Maintains procedures manual.
• Executes a variety of tasks and special projects generated by the book production process.
• Other duties as assigned.

*Denotes Essential Functions

Minimum Qualifications 

1. Possession of a baccalaureate degree in business administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for office administration and/or project management in a book publishing setting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in office administration and/or project management in a book publishing setting demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with office administration and/or project management in a book publishing setting.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the office administration and/or project management in a book publishing setting.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. Able to use computer word-processing programs and manipulate electronic word-processing files to change fonts, formatting, style, and other editorial functions.

9. Ability to work with figures, understand basic mathematical functions, and use spreadsheet programs.

10. Basic knowledge of book typesetting and production and familiarity with standard editing and proofreading terminology and markings, as set forth in the Chicago Manual of Style.

11. Experience entering data into a database.

Desirable Qualifications 

1. Familiarity with both Mac and PC environments.

2. Be able to meet schedules and work effectively under pressure.

3. Working knowledge of Adobe InDesign or other modern layout software.

4. Experience working with electronic book files.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents: (1) Cover letter that addresses how the applicant meets the minimum qualifications: degree requirements, experience, knowledge, skills, and abilities, as well as the desirable qualifications; (2) resume; (3) names and contact information (telephone numbers and email addresses) of at least three professional references; and, (4) official transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required prior to completion of hiring). Late and/or incomplete (applications that do not include all four documents) will not be considered. All documents become the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.
 
Inquiries: Dr. Clem Guthro, University Librarian and Interim Director and Publisher, University of Hawai'i Press, guthroc@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/