Receptionist

Job no: 541354
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 01010000 - PR-PRESIDENT'S OFFICE

Administrative Assistant III

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

About the Position:

In this highly visible position, you will serve as the front-facing representative of the President's Office, providing outstanding customer service, coordinating daily office operations, and ensuring a welcoming and professional environment. You will supervise student assistants, manage reception operations, coordinate communications and correspondence, and support executive-level activities, including presidential meetings, events, and speaking engagements.

Responsibilities:

• Serve as the primary point of contact for visitors, stakeholders, and callers, ensuring a professional and welcoming experience.
• Lead reception operations, supervise and schedule student assistants, and maintain seamless front-office coverage.
• Manage incoming calls, correspondence, mail, and packages while exercising sound judgment in handling sensitive inquiries.
• Support presidential operations by assisting with meeting logistics, briefing materials, event preparation, and executive correspondence.
• Serve as the office Asset Management Coordinator and Building Emergency Coordinator, supporting office security, facilities, and operational readiness.
• Coordinate office supplies, equipment, maintenance requests, parking arrangements, and other administrative functions that keep the office running efficiently.
• Maintain accurate records, inventories, and operational procedures while ensuring confidentiality and discretion at all times.

Ideal Traits:

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Strong customer service and interpersonal skills with the confidence to engage professionally with senior leaders, donors, elected officials, and community partners.
• Sound judgment, initiative, and problem-solving abilities.
• Commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

Why join our team?

This is a unique opportunity to work closely with executive leadership, contribute to the university's mission, and gain broad exposure to high-level operations, events, and strategic initiatives. The ideal candidate is service-oriented, proactive, and energized by supporting the work of one of the institution's most visible and impactful offices.

Total Rewards

The University of Florida offers a competitive salary commensurate with similar positions and includes a full benefits package. Click here to view the university’s Total Rewards Benefits plans.

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF .

Commensurate with education and experience

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Strong customer service and interpersonal skills with the confidence to engage professionally with senior leaders, donors, elected officials, and community partners.
• Sound judgment, initiative, and problem-solving abilities.
• Commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.