What are the responsibilities and job description for the Administrative Assistant II position at University of Florida Health?
Job no: 541406
Work type: Temp Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Dentistry, Health Care Administration/Support
Department: 34010301 - DN-CLINIC ADMINISTRATION
Administrative Assistant II
Classification Minimum Requirements:High school diploma or equivalent and four years of relevant experience.
Job Description:The College of Dentistry, Office of Clinic Administration is recruiting for an Administrative Assistant II. This position provides support to the Office of Clinic Administration.
Provide support for the office of Clinic Administration. Answer and direct telephone calls to the appropriate office. Manage parking vouchers as needed for guests/vendors/visitors for the office. Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level. Provide phone coverage for the dean’s office as needed, such as during college closures and events.
Direct support for the Associate Dean of Clinical Affairs and Quality, the Assistant Director of Clinical Affairs & Quality, the Director of Screening & Patient Services, the Patient Advocate, Clinic Admin Team and the Treatment Coordinators (Care Groups). Creates or maintains unit filing systems or workflows to be maintained for Clinic Administration. Coordinates travel arrangement, makes reservations, and processes reimbursements. Supports clinic administration with management of the incoming and outgoing regular and interoffice mail.
Responsible for updating the space inventory/survey for clinics and clinic administration, and for managing the key card access of predoctoral students to their home clinics.
Update or assist with developing websites.
Provide administrative support for the Clinical Affairs and Quality Assurance Committee and sub-committees as applies. Schedule all meetings, maintain shared governance website with current agenda/minutes/handout documents and committee membership. Keep the committee distribution list current.
Assist with scheduling patients for the screening clinic.
Assist Clinic Administration personnel in tracking and verifying compliance requirements for incoming residents, fellows, student dentists, volunteers and vendors. Monitor/Facilitate and report training compliance for : BLS Training, Bloodborne Pathogen , Biomedical Waste Management, OSHA, HIPAA & CS (students/volunteers/shadows/vendors): Producing Compliance reports monthly for department administrators.
Maintain office supply inventory, interact with vendors, serve as unit contact for space, equipment or facility issues for the office of Clinic Administration (including support for Clinical Care Group offices).
Coordinate events or special administrative projects
Other duties as assigned.
$19.50-$22.00 per hour; commensurate with skills and experience
Benefits:
The University of Florida offers low-cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.
UF Employees are also eligible for the GatorPerks discount program , which provides big savings at various businesses and retailers!
Explore UF’s plethora of benefit options here: TEAMS Benefits
Required Qualifications:High school diploma or equivalent and four years of relevant experience.
Preferred:- Experience handling general office equipment to include, facsimile machine, computer, copier, calculator.
- Skills to operate a computer, and be proficient with Windows, and Microsoft Office (Word, and Excel).
- Must have a desire to grow and develop skills that serve this office and the college as well as the incumbent’s professional advancement.
In order to be considered, you must upload a cover letter, resume and a list of three references.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: YesSalary : $20 - $22