Accountant III

Job no: 541007
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Health Care Administration/Support
Department: 29120000 - MD-PSYCHIATRY

Accountant III

The Department of Psychiatry in the College of Medicine at the University of Florida is seeking an Accountant III as part of a team managing the departments financials. Reporting to the Finance Manager, this position is responsible for financial oversight, compliance monitoring, and, with a particular focus on activities related to the UF Center for Autism and Neurodevelopment’s SB112 grant.

UF CAN HUB Proposals and Agreement Management: Manages the budget for the Florida Senate Bill 112 and ensures spending is in line with requirements and meets University of Florida regulations. Serves as the financial representative on the SB112 committee and works closely with the staff at the UF CAN Hub. Manages the research payments associated with the program and reconciles funding distributed. Reviews and submits requests for proposals, memorandum of understandings and requests to negotiate. Drafts the annual legislative reporting budget outlining spending and remaining funds. Ensures all expenditure on SB112 funds meet the requirements and protocols as outlined in the legislation.

Department Reconciliation Manager: Responsible for reviewing transactions as outlined by the University of Florida policies and procedures. Reviews transactions for all funds, identifies any problems and works with staff to correct as needed.

Department Fund Management: Reviews department funding balances and ensures funds are spent appropriately. Notifies and works with finance manager to resolve over or underspending on funds as needed. Prepares specialized reporting and works closely with the research administrators and the Accounting Team to monitor grant spending. Monitors and manages special award funding for the department. This includes preparing reports, contacting faculty as needed for reporting and understanding the funding needs of the program.

Department Expense Budget Management: Reviews and prepares reports tracking budget spending by division and sharing reports with division administrators quarterly. Prepares yearly expense budget and inputs into the College of Medicine budgeting program.

Other duties as needed.

A bachelor's degree in an appropriate area of specialization and four years of experience.

• Financial Analysis & Budgeting: Ability to analyze budgets and financial reports to ensure proper allocation and use of funds.
• Regulatory Compliance: Understanding of federal, state, and institutional regulations governing grant funding (e.g., Uniform Guidance, Cost Accounting Standards).
• Accounting Software Proficiency: Experience with financial systems such as myPayment Solutions, OnBase, or Centric, UFIRST, myUFL, or similar platforms.
• Attention to Detail: Strong ability to track expenditures, reconcile accounts, and ensure accuracy in financial documentation.
• Audit Preparation & Documentation: Skilled in maintaining records and preparing for internal or external audits related to funding.
• Communication & Collaboration: Ability to work with program managers, finance teams, and external partners to coordinate disbursements and resolve issues.
• Problem-Solving: Capable of identifying and resolving discrepancies or errors in grant-related financial transactions.
• Advanced fiscal experience in higher education institution
• Advanced ability to use Excel spreadsheets, PeopleSoft, and Microsoft Word
• Knowledge of financial/accounting principles, practices and procedures

As one of the nation’s top public research universities, the University of Florida provides robust benefits options to support the wellbeing of their employees. The university offers a range of complementary and affordable benefit options to meet your family’s financial, educational, and health needs. Eligibility varies by position and FTE.

• Health, Dental & Vison Insurance.
• Staff Retirement Plans.
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave and 11 paid holidays annually.
• Tuition Assistance (UF Employee Education Program)

Public Service Loan Forgiveness (PLSF) Eligible Employer.

About the University of Florida (UF), College of Medicine:

The Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers, labs, and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment), a very active inpatient service, a collaborative psychiatry program for primary care practitioners, school consultation program, and community consultation services. The Department of Psychiatry spans services across adult, addiction, and child/adolescent specializations, including a freestanding psychiatric hospital, a large consultation liaison service at the main UF Shands Hospital, the Florida Recovery Center operated by our Addiction Division, and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD).

About Gainesville:

About Gainesville:

The City of Gainesville holds many distinctions. Located in the northern part of Florida, Gainesville is home to the state’s largest and oldest university (UF), and is one of the state's centers of education, innovation, healthcare, arts & culture, sports, and more. You can find the city routinely listed as one of the best college towns, the best places to live, and the best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide endless entertainment to thousands of visitors and locals every year.

Interested applicants should submit the following items as part of the online application:

- Cover letter that states applicant’s interest in the position and qualification relative to the credentials listed above.

- Curriculum Vitae.

- Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicant’s work, potential in the field, and capacity to be an effective colleague in an academic health sciences center. References will be requested from the Department should the applicant be considered.

If an accommodation due to a disability is needed to apply for this position, please contact UF Human Resources at 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Salary : $75,000 - $80,000