What are the responsibilities and job description for the Administrative Assistant CHP PA Program position at University of Detroit Mercy?
Position Classification
FT Staff UDMPSSA
Position Summary
Provide administrative support to the Physician Assistant (PA) program and serve as the primary point of contact for program inquiries. Provide backup to other department staff as needed.
Essential Duties and Responsibilities
Program Administrative Support
Provide administrative support to the Physician Assistant (PA) program (e.g. program leadership and faculty) and serve as primary point of contact for program inquiries. Including but not limited to:
- Serve as primary point of contact for inquiries; respond promptly to requests for information on the behalf of the PA program.
- Utilize and monitor a PA shared mailbox and listservs. Send electronic communication on behalf of the PA program and monitor incoming messages.
- Using standard office software, compose correspondence, reports, and spreadsheets, forms and other documents as directed by program chair.
- Ensure materials, reports and documents are accurate and complete (e.g. proofread and/or edit a variety of materials as directed by program chair.
- Prepare meeting materials, attend key meetings and provide administrative follow up.
- Coordination of PA departmental special events such as the annual long coat and short coat ceremonies and orientation, etc..(e.g., attain appropriate meeting spaces, contact vendors for food orders, materials, supplies, and audio-visual equipment, setup/cleanup…).
- Support PA student groups and their events.
- Special projects as directed by the PA program chair.
- Prepare and print materials for each interview.
- Send acceptance packet and necessary forms to admitted students.
- Coordinates Online and In Person Orientation sessions for new students including arranging food, speakers and folders at scheduled intervals throughout the academic year.
- Send promotion/academic standing letters to all PA students at scheduled intervals throughout the academic year.
- Order ID badges for PA students and compile Class photo sheets.
Additional Duties as Assigned by Program Chair.
JOB REQUIREMENTS SECTION
Minimum Qualifications
- Education – A high school diploma or GED (HR Team Confirmed)
- Employment – Six months to two years (Equivalent combination of education and employment).
- Must have excellent organizational skills, be detail-oriented, and able to communicate with faculty, students and external contacts clearly and professionally.
- Understand and follow written and oral instructions.
- Ability to compose clear, concise and comprehensive analyses, correspondence, reports, and other written materials from brief instructions.
- Able to establish priorities and work effectively and independently with many demands on time.
- Critical thinking skills and sound judgement.
- Maintain highly confidential information.
- Experience using Microsoft Word and Excel/
- Experience taking professional meeting minutes.
- Establish and maintain effective working relationships with all those encountered in the course of work.
Work Environment
Regular exposure to favorable conditions such as those found in a normal office.
Salary/Pay Information
Commensurate with experience
Anticipated Schedule
Monday – Friday, 8:3 0am – 5:00 pm
Req Benefits:
At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following:
Medical
- Three health plans to choose from with a large national provider network
Dental
- Option to purchase additional dental plan through Sun Life
- Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).
- The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.
Vision
- Option to purchase additional vision plan through Heritage
- Vision benefits available at Detroit Mercy Eye Institute
- $35 Comprehensive Eye Exam
- Contact Lens Exam starting at $7o
- 50% off Optical Frames
- 25% off Sun Frames
- 30% off Prescription Lenses
- 20% off Prescription Contact Lenses
- *Cannot be combined with insurance*
Health Savings Account and Flexible Spending Account options
Employee Assistance Program
- Provided to everyone in your household
Short-Term and Long-Term Disability
Life and AD&D
- One times base salary up to a hundred thousand dollars
Option to purchase additional life insurance, accident insurance, and/or critical illness insurance
Tuition Remission Benefit for you, your spouse, and children
Retirement Plan
- Employees have a choice of the following: Employees who contribute 3% shall receive an Employer contribution of 6%, and employees who contribute 4% in the plan shall receive an Employer contribution of 8%.
Michigan's largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University's mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.
Compensation: Commensurate with experience
Salary : $7 - $35