What are the responsibilities and job description for the Miscellaneous Wage, Administrative Program Assistant, Physics & Astronomy position at University of Delaware?
Job Title: Miscellaneous Wage, Admin- Program Assistant
Department: Physics and Astronomy
Hourly Rate: $18.00 per hour, commensurate with experience
Schedule: 5-10 hours per week
This is a part-time, non-benefited position.
Context of the Job
Delaware Space Grant Consortium is seeking a program assistant to help with organizing electronic program records, improving communication with our students and faculty, and hosting program events.
Responsibilities
Department: Physics and Astronomy
Hourly Rate: $18.00 per hour, commensurate with experience
Schedule: 5-10 hours per week
This is a part-time, non-benefited position.
Context of the Job
Delaware Space Grant Consortium is seeking a program assistant to help with organizing electronic program records, improving communication with our students and faculty, and hosting program events.
Responsibilities
- Enroll students and other vendors with procurement
- Manage and track document submissions including
- Signed offer letters
- Applications with attachments
- Reimbursement forms
- Research and Experience reports
- Research Posters
- Manage travel planning including
- Booking lodging
- Paying conference and workshop registrations
- Educating students on travel plans and policies
- Manage opportunity advertisements
- Physical mailings and postings
- Email list management
- Manage dissemination requests from partners
- Manage student data records spreadsheets
- Update website
- Post to Facebook, Instagram
- Assist with event management
- Annual symposium
- Annual board meeting
- Student recruitment events
- Collect and electronically file student application and report submissions
- Update student data spreadsheets
- Assist with student and faculty travel booking and reimbursements
- Facilitate program messaging across website, social media, and email list serves
- Assist with hosting of 2 annual in-person program events
- Minimum of HS diploma or GED required.
- Basic proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, and PowerPoint).
- Experience working with WordPress or similar website content management systems.
- Experience with University of Delaware Procurement processes or similar purchasing/procurement systems is preferred.
- Strong organizational skills with the ability to maintain accurate records and manage administrative tasks.
- Attention to detail with the ability to identify and correct errors, broken links, and missing content on websites.
- Ability to track, organize, and manage student submissions while maintaining accurate records.
- Strong written communication and problem-solving skills.
- Ability to work independently and manage multiple tasks effectively.
Salary : $18