Medical Records Clerk

Job Detail

• Job Title:

  Medical Records Clerk

• Department:

  80100-Health Information Management

• Location:

  Farmington

• FTE%:

  1

• Shift

  1st

• Search #:

  2026-1009

• Closing Date:

  05/05/2026

• Recruiter:

  O'Donnell, Lorin E.

Additional Links:

• This position is Benefit eligible; click here for an overview of available benefits.
• This position is covered by the NP-3 Bargaining Unit; click here to review the current NP-3 Contract.
• This position is in salary group CL-13; click here to review the current CL Pay Plan

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.

In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.

SUPERVISION RECEIVED:

Works under the general supervision of an employee of higher grade.

EXAMPLES OF DUTIES:

• Types medical forms, reports and summaries from rough copy or electronic recording devices.

• Checks all documentation for correct patient name and number, completion of data and authorized signature.

• Performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines.

• Files paperwork in chronological order within appropriate section of patient folders.

• Maintains physical folders and contents.

• Maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals.

• Maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage.

• Follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, and recertification of admission.

• May schedule patient appointments.

• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY:

• Knowledge of office systems and procedures including proper telephone usage and filing.

• Knowledge of medical or psychiatric terminology as appropriate to the position.

• Interpersonal skills; oral and written communication skills.

• Accuracy in typing.

• Ability to operate office equipment which includes personal computers or other electronic equipment.

• Ability to follow written and oral instructions.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE:

Two (2) years of clerical experience.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE:

One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.

PREFERRED QUALIFICATIONS:

• Experience reviewing medical record documentation in electronic medical records or in paper medical records, creates appropriate charting deficiencies in the deficiency management system, and assigns those deficiencies to the appropriate provider.

• Experience contacting physicians and their office staff(s) to facilitate timely medical record completion.

• Experience managing various analysis-specific work queues, electronic and manual, to ensure timely analysis and chart completion.

WORKING CONDITIONS:

Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.

SCHEDULE: Full-time, 40 hours per week, Monday through Friday from 8:00 am to 4:30 pm with a 30-minute unpaid meal break.