Administrative Program Assistant II

Job Detail

• Job Title:

  Administrative Program Assistant II

• Department:

  10721-AHEC

• Location:

  Farmington

• FTE%:

  1

• Shift

• Search #:

  2026-842

• Closing Date:

  03/06/2026

• Recruiter:

  Shirden, LyAsia J.

Additional Links:

• This position is Benefit eligible; click here for an overview of available benefits.
• This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
• This position is in salary group UHP-04; click here to review the current UHP Pay Plan
• UConn Health

At the UConn Health, this class is accountable for independently providing responsible administrative support, and/or significant program support for an academic/clinical/administrative department or program.

The Urban Service Track / AHEC Scholars (UST/AS) Program is a statewide, interprofessional workforce development initiative housed within the CT AHEC Program Office at UConn Health that supports health professions students through academic programming, community-based service, and leadership development focused on primary care and underserved communities. The Administrative Program Assistant provides essential day-to-day administrative and program support by coordinating student communications and tracking, supporting meetings and events, assisting faculty and community partners, and helping ensure the smooth operation of a complex, mission-driven academic program. Must be able to lift up to 20 lbs. Occasional in-state travel to academic and community partner locations may be required; mileage reimbursement provided in accordance with University policy.

SUPERVISION RECEIVED:

Works under the general supervision of an employee of higher grade.

SUPERVISION EXERCISED:

May lead/supervise lower level employees as assigned.

EXAMPLES OF DUTIES:

TYPING: Using a typewriter, word processor, or other automated equipment, formats an types a full

range of correspondence, reports, bills, drafts, etc., from rough draft, transcription, dictated notes, etc.

Proofreads for content. Edits using knowledge of grammar, punctuation and spelling. In typing grants

must be able to write application from notes, determining appropriate information and format.

FILING: Organizes and maintains a complex filing system to support a program/department, including

fiscal, personnel and other records. Compiles and maintains a collection of resource materials and

program information.

CORRESPONDENCE: Composes complex letters, memos, etc. for manager's signature.

REPORT WRITING: Assembles data, writes and/or edits reports, requiring knowledge of subject area.

Uses complex spreadsheet programs.

INTERPERSONAL: Acts for and represents supervisor to other University offices, the public or outside

agencies. Coordinates a variety of non-routine matters. Confers with and assists supervisor in the

performance of administrative and program activities. Acts as resource person for department/program.

OFFICE MANAGEMENT: Coordinates administrative details for an office/department; directs the work

flow and may perform administrative support for program staff. Assists in the preparation of budgets,

monitors expenditures and may make decisions regarding routine budget matters. Arranges and

coordinates meetings and functions, to include space and equipment. Maintains an inventory of supplies

and equipment and purchases items when necessary. Makes travel arrangements.

Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED

KNOWLEDGE, SKILL AND ABILITY:

Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar,

punctuation, and spelling; knowledge of business communication; knowledge of the unit's policies and

procedures; knowledge of business math; oral and written communication skills; interpersonal skills;

ability to schedule and prioritize office workflow; ability to operate office equipment to include word

processors, computer terminals and ability to use complex computer programs.

EXPERIENCE AND TRAINING

GENERAL EXPERIENCE:

Three (3) years experience above the routine clerk level in office support or secretarial work.

Substitutions Allowed:

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours

equaling one-half (1/2) year of experience.

Preferred Skills/Experience

• Experience working in higher education, academic medicine, or health professions training programs

• Experience supporting student-facing programs, particularly those focused on leadership development, service learning, public health, or community engagement

• Strong customer-service mindset, with the ability to support students and partners with empathy, professionalism, and responsiveness

• Event planning or program logistics experience, including retreats, workshops, conferences, or outreach activities

• Experience supporting grant-funded or mission-driven programs, particularly those with reporting, compliance, or stakeholder engagement components

• Experience coordinating multi-stakeholder programs, including faculty, alumni, and external community organizations

• Experience working within HuskyCT/Blackboard Course Management

• Experience working within HuskyBuy

SCHEDULE: 8:30am-5:00pm, 30 minutes unpaid meal break. Occasional evening and weekend academic meetings and programming.

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.