What are the responsibilities and job description for the Executive Assistant to the Institute Director position at University of Colorado Boulder?
Summary
Job Summary
The Executive Assistant to the Institute Director provides executive-level administrative support to the Institute Director and Deputy Director. Responsibilities include managing complex calendars, coordinating high-level meetings and travel, anticipating needs, prioritizing competing demands, and ensuring the efficient execution of the Director's and Deputy Director's administrative priorities. This position serves as a primary point of contact on behalf of Institute leadership, requiring sound judgment, professionalism, discretion, and strong interpersonal skills in representing the Director and Deputy Director to internal and external partners. The position will sit within the Data and Systems team and will have management and supervisory responsibilities.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Crown Institute’s research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, educators, and mental health and health providers. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members.
Responsibilities
What Your Key Responsibilities Will Be
Administrative and Communication Assistance
Managing and prioritizing information and task flow; taking minutes during meetings and sending follow-up as needed; handling Advisory Board and other confidential materials; working closely with other Crown Institute teams including advancement, communications, education, and finance; organizing and maintaining electronic and paper records to ensure information is updated and easily accessible; coordinating travel; processing travel reimbursements and Purchasing Card and Travel Card transactions; working with printers and designers for production and distribution of materials including PowerPoint presentations, printed and digital assets; providing any support for events that directly impact the Institute Director.
Serving as the main point of contact for the Institute Director, communicating in response to requests for scheduling and prioritizing and managing scheduling, managing correspondence with internal team members and external partners; representing the Director with team members and external partners; working directly with Crown Institute Advisory Board, Executive Committee, Faculty Fellows, and Advancement team to support the Institute Director and Deputy Director with planning, accomplishing, and documenting critical decisions, activities, and relationships necessary for the success of the Crown Institute.
Project Management of Special Projects and Strategic Initiatives
Supporting a wide range of special projects and critical initiatives as identified or initiated by the Institute Director or Deputy Director, ensuring clear and concise communications with internal team members and external partners, accomplishing with excellent project management skills, establishing and monitoring Asana project management boards and task completion including maintaining a system to ensure that all key deliverables that impact the Director are on track; providing regular updates and reports to the Director as needed, and other general support duties.
Supervision
Supervising an administrative support position, including hiring, onboarding, training, assigning and reviewing work, conducting performance evaluations, and supporting employee development; plan, prioritize, and delegate administrative work to ensure efficient office operations and appropriate workload distribution; provide ongoing coaching, guidance, and performance feedback in accordance with university policies.
The position may require national and international travel with the Director.
What You Should Know
The annual hiring range for this position is $70,000-$85,000. Onboarding assistance is available for eligible candidates.
Benefits
At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.
Be Statements
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
To Apply, Please Submit The Following Materials
Please apply by 8/4/26 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Job Summary
The Executive Assistant to the Institute Director provides executive-level administrative support to the Institute Director and Deputy Director. Responsibilities include managing complex calendars, coordinating high-level meetings and travel, anticipating needs, prioritizing competing demands, and ensuring the efficient execution of the Director's and Deputy Director's administrative priorities. This position serves as a primary point of contact on behalf of Institute leadership, requiring sound judgment, professionalism, discretion, and strong interpersonal skills in representing the Director and Deputy Director to internal and external partners. The position will sit within the Data and Systems team and will have management and supervisory responsibilities.
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Crown Institute’s research focuses on practices, programs, and policies that foster wellness among children and youth, families and caregivers, educators, and mental health and health providers. Scholars in multiple fields work together and in partnership with families, teachers, young people, and community members.
Responsibilities
What Your Key Responsibilities Will Be
Administrative and Communication Assistance
Managing and prioritizing information and task flow; taking minutes during meetings and sending follow-up as needed; handling Advisory Board and other confidential materials; working closely with other Crown Institute teams including advancement, communications, education, and finance; organizing and maintaining electronic and paper records to ensure information is updated and easily accessible; coordinating travel; processing travel reimbursements and Purchasing Card and Travel Card transactions; working with printers and designers for production and distribution of materials including PowerPoint presentations, printed and digital assets; providing any support for events that directly impact the Institute Director.
Serving as the main point of contact for the Institute Director, communicating in response to requests for scheduling and prioritizing and managing scheduling, managing correspondence with internal team members and external partners; representing the Director with team members and external partners; working directly with Crown Institute Advisory Board, Executive Committee, Faculty Fellows, and Advancement team to support the Institute Director and Deputy Director with planning, accomplishing, and documenting critical decisions, activities, and relationships necessary for the success of the Crown Institute.
Project Management of Special Projects and Strategic Initiatives
Supporting a wide range of special projects and critical initiatives as identified or initiated by the Institute Director or Deputy Director, ensuring clear and concise communications with internal team members and external partners, accomplishing with excellent project management skills, establishing and monitoring Asana project management boards and task completion including maintaining a system to ensure that all key deliverables that impact the Director are on track; providing regular updates and reports to the Director as needed, and other general support duties.
Supervision
Supervising an administrative support position, including hiring, onboarding, training, assigning and reviewing work, conducting performance evaluations, and supporting employee development; plan, prioritize, and delegate administrative work to ensure efficient office operations and appropriate workload distribution; provide ongoing coaching, guidance, and performance feedback in accordance with university policies.
The position may require national and international travel with the Director.
What You Should Know
- This role will primarily be onsite, with the flexibility to work remotely when there are no requirements to be on campus.
- Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.
The annual hiring range for this position is $70,000-$85,000. Onboarding assistance is available for eligible candidates.
Benefits
At the University of Colorado Boulder , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.
Be Statements
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
- Bachelor's degree and 3 years’ experience supporting an executive, managerial, or operational function
- An equivalent combination of education and experience may substitute
- Experience in Asana or other project management software
- Strong organizational and project coordination skills with high attention to detail
- Ability to manage and maintain structured data systems (e.g., tracking databases, SharePoint, Excel)
- Experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills
- Ability to work independently and manage multiple priorities
- Demonstrated ability to handle confidential information with discretion
- Customer service orientation and professional interpersonal skills
- Demonstrated ability to learn new systems
- 3 years’ experience supporting executive-level leadership
- Experience managing agreements, contracts, or partnership records
- Experience working in higher education or a large, complex organization
- Experience with a financial reconciliation system (for example, Concur)
- Experience and knowledge of FRPA reporting system
- Supervisory/managerial or demonstrated leadership experience
To Apply, Please Submit The Following Materials
- A current resume.
- A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
Please apply by 8/4/26 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Salary : $70,000 - $85,000