Residency Program Coordinator

Department

BSD MED - Hospital Medicine - Administrative Support

About The Department

UChicago Medicine Ingalls Memorial Hospital is a 485-bed acute care hospital that serves as the flagship of UChicago’s Community Health and Hospitals Division. Its inpatient medical/surgical, behavioral health, and labor/delivery/postpartum/newborn units are staffed by a combination of UChicago faculty, employed medical group physicians, federally qualified health center (FQHC) physicians, and affiliated private practitioners. Ambulatory care takes place in medical group, faculty, and FQHC practices. UChicago is excited to extend its outstanding Graduate Medical Education programming to Harvey, Illinois, and the surrounding communities.

Job Summary

The Residency Program Coordinator for the Internal Medicine Residency Program at UChicago Medicine Ingalls Memorial Hospital, with oversight and direction from the Program Director, is responsible for the operational and financial management of the training program. The position requires the comprehensive and detailed understanding of hospital policies and national requirements for accreditation, as well as a high degree of initiative and independent judgment. The Residency Program Coordinator, as a full time employee, shall continually assess and direct long range planning, operational and financial activities, recruiting, analyzing work flow, communicating with faculty and trainees, and managing affiliations with outside institutions.

Responsibilities

• Meets regularly with the Program Director providing guidance regarding significant program issues.
• Interprets ACGME, National, and State accrediting policies to support compliance.
• Administration of Clinical Competency Committee, Program Evaluation Committee, and Residency Selection Committee, Program Administration, and Faculty Meetings by providing agenda and minutes.
• Provides administrative supervision and support to residents.
• Acts as a liaison between residents and administration when needed; ensuring compliance with all ACGME requirements.
• Interacts with Department secretary and Special Project Coordinator for New Innovations.
• Initiates and maintains Program Letters of Agreement and all necessary documents for outside rotations.
• Orchestrates recruitment process, information from ERAS, and coordinating events on interview day.
• Performs all Match responsibilities and corresponds with applicants, candidates and newly matched interns.
• Coordinates orientation for new residents in conjunction with the GME office.
• Manages necessary national data base systems with entry and updates of resident information.
• Manages resident tracking, evaluations, procedure logs, duty hours, and current resident files.
• Has access to digital records of past residents for ongoing requests and correspondence.
• Verifies trainees certification for temporary license, tracks and processes initial paperwork for visas.
• Attends mandatory residency coordinator ACGME meeting.
• Distributes monthly resident schedules when necessary to hospital staff.
• Receives, sorts, responds to incoming program correspondence.
• Facilitate and oversight of payments of petty cash < $100 and major purchases >$100.
• Assist in ACGME Self Study, Site Visit, and CLER visit.
• Plans annual department events, graduation, outings, dinners. Informs residents of policy and procedure changes with assistance from GME.
• Update the annual Residency Manual.
• Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
• Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performs other related work as needed.
  
  

Education:

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor's degree.
  
  

Experience:

• Previous experience within an Academic Medical Center environment.
• Previous experience in graduate medical education.
  
  

Preferred Competencies

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to handle public contacts with courtesy, clarity, and diplomacy.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Excellent problem-solving skills.
• Ability to follow an issue through to resolution.
• Considerable skill in working both independently and as a team member.
• Proficiency with word processing applications, spreadsheets, and databases.
• High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
• Independence in decision making and judgment, ability to work with minimal supervision, and function both as a team member and be involved in program problem solving.
  
  

Application Documents

• Resume (required)
• Cover Letter (required)
  
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$60,000.00 - $90,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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