What are the responsibilities and job description for the Manager, Procurement Sourcing, HR and Professional Services position at University of Chicago?
Department
F&A FIN - Buyer Support
About The Department
Procurement Services provides integrated solutions to enhance the University's procure-to-pay experience. This includes establishing contracts; creating purchase orders; and administering the credit card program, travel services, and other specialized campus programs.
Job Summary
Under signature authorization for prescribed purchasing commitments, this role oversees and directly handles procurement activities, which includes handling business relations with key internal stakeholders across campus and suppliers by identifying and solving purchasing associated problems, with attention to University operations, policies and procedures, cost containment, and legal aspects of contract lifecycle management. Furthermore, the individual will develop supplier relationships that capture and leverage the University’s and its affiliates total expenditures with cost effective, innovative solutions. This position administers the sourcing activity in human resources (HR) and professional services to ensure procurement parameters are consistent and representative of federal guidelines, University policy, and ethical and responsible business practice.
Responsibilities
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$100,000.00 - $115,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
F&A FIN - Buyer Support
About The Department
Procurement Services provides integrated solutions to enhance the University's procure-to-pay experience. This includes establishing contracts; creating purchase orders; and administering the credit card program, travel services, and other specialized campus programs.
Job Summary
Under signature authorization for prescribed purchasing commitments, this role oversees and directly handles procurement activities, which includes handling business relations with key internal stakeholders across campus and suppliers by identifying and solving purchasing associated problems, with attention to University operations, policies and procedures, cost containment, and legal aspects of contract lifecycle management. Furthermore, the individual will develop supplier relationships that capture and leverage the University’s and its affiliates total expenditures with cost effective, innovative solutions. This position administers the sourcing activity in human resources (HR) and professional services to ensure procurement parameters are consistent and representative of federal guidelines, University policy, and ethical and responsible business practice.
Responsibilities
- Leads HR and professional services procurement activities and serves as primary liaison with all contracted suppliers and primary procurement subject matter expert for the academic and nonacademic departments and divisions of the University.
- Drafts specifications and provides support as needed to internal clients in the formulation of bid specifications. Manages the full cycle request for quotations/proposal/information (RFQ/P/I) process and assists in the evaluation of supplier quotations/proposals and facilitates supplier selection and award recommendation.
- Develops, formats, composes, and/or reviews all agreements independently and/or under direction, including interface with cross-functional departments such as the Office of Legal Counsel and Risk Management for issue escalation as appropriate.
- Operates in accordance with standard operating procedures (SOPs), contract templates, and other procurement documents and training materials.
- Conducts negotiations with potential and existing suppliers. Manages, monitors, and modifies, as needed, the agreements and procurement aspects of assigned major contracts.
- Locates and defines needs and opportunities for new contracts. Identifies, assesses, and expands supplier pool. Participates in supplier development initiatives related to assigned commodity and socially responsible purchasing initiatives.
- Reviews contractor and supplier performance. Coordinates and communicates all non-performance issues to suppliers and ensures resolution through documented progressive action or termination of contract.
- Represents the Procurement and Payment Services unit in procurement-related meetings with other University departments.
- Ensures compliance with the management systems which support administrative and daily operations. This could include electronic databases, files, and contract repositories.
- Develops cost containment initiatives and provides continuous maintenance of processes and systems in support of procurement needs.
- Remains abreast of emerging industry trends and risks.
- Works independently with internal and external clients.
- Uses best practices and in-depth knowledge to review and monitor the goals and objectives of the Procurement and Payment Services department to ensure quarterly, and annual goals are achieved.
- Ensures contracts and sourcing projects are executed in a timely manner and in adherence to established service level agreements.
- Assists the category lead with developing and driving overall category strategy. Mentors the senior buyer with projects and initiatives and reviews their work as needed.
- Compelling and persuasive communicator, both oral and written, with excellent interpersonal skills to drive influence and negotiations.
- Effectively handles highly sensitive, and often highly confidential, University information using exemplary judgement, tact and diplomacy.
- Develop supplier relationships that capture and leverage the University’s and its affiliates total expenditures in regards to a specific service or commodity with cost effective, innovative solutions for identified audience. Remains abreast of emerging trends and risks.
- Performs final commitment action for procurements under standard procedures of the University. Is authorized to perform discretionary judgment decisions based upon pricing analysis up to established dollar threshold.
- Performs other related work as needed.
Minimum Qualifications
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 7 years of work experience in a related job discipline.
Certifications:
Preferred Qualifications
Education:
- Bachelor’s degree in business, supply chain, or related field.
- Seven years of procurement or supply chain experience in a buyer, sourcing, contract administrator, or similar role.
- Indirect procurement category sourcing experience, preferably in HR and/or professional services.
- Demonstrated negotiation ability with experience in dealing directly with suppliers, consultants, manufacturers, distributors, and sales agents or representatives.
- Demonstrated customer service orientation in a support or service department.
- Background with supplier contract negotiations.
- Prior experience with an ERP system, preferably Oracle Fusion.
- Strong computer skills with competency in Microsoft Office, including Excel, Word, and PowerPoint.
- Superior organizational skills and attention to detail, including the demonstrated ability to build consensus among a diverse stakeholder base.
- Proven ability to think strategically while planning, organizing, coordinating and directing multiple projects and activities with varied requirements and deadlines in support of a complex agenda.
- Excellent negotiation skills, evidenced by significant deliverables (cost savings, risk mitigation) resulting from completed negotiations.
- Enforce policies and procedures, and continuously focus on process improvement opportunities.
- Strong written and verbal communication skills with excellent financial acumen.
- Resume/CV (required)
- Cover Letter (preferred)
- References Contact Information (3)(preferred)
Job Family
Financial Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
37.5
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$100,000.00 - $115,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Salary : $100,000 - $115,000
