What are the responsibilities and job description for the Post-Award Grant Administrator position at University of Central Arkansas?
The Post-Award Grant Administrator works closely with UCA faculty and staff in the maintenance, analysis, interpretation, and management of financial accounting data for external funding from grants, contracts, sub-awards, and other agreements. With attention to detail and a commitment to continuous learning and improvement, the Post-Award Grant Administrator ensures that external funding is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws, and institutional policies.
Job Duties and Responsibilities
The Post-Award Grant Administrator is responsible for collaborating with UCA faculty, staff, and students in the financial management of external funding. Must have the ability to develop relationships and manage multiple long-term, large-scale projects with multiple deadlines. The Post-Award Grant Administrator maintains expertise in the field, including the mastery of federal and non-federal guidance and portals (Cayuse, Grants.gov, Research.gov, etc.), through continuous monitoring. They work closely with Pre-Award Grant Administrators, Procurement, Human Resources, and academic departments. The Post-Award Grant Administrator collaborates with their colleagues in the Office of Research and Sponsored Programs to develop effective communication and training materials about university policies and procedures, research, and grants for the UCA community, including in-person training, newsletters, webinars, and videos. Duties include:
- Preparing and monitoring grant budgets; reviewing and submitting invoices for revenue based on actual grant expenditures.
- Preparing financial reports for individual grants as well as reports to outside entities for all grants.
- Analyzing fiscal transactions to ensure conformity and compliance with accepted accounting procedures and practices and grant requirements. Maintaining various ledgers, journals, registers, and other fiscal records; allocating revenues to appropriate functions; classifying expenditures and posts to various accounts as required.
- Participating in the design and implementation of grant processes, compilation of manuals for management, and preparing reports.
- Assisting UCA faculty and staff with questions regarding active grants.
- Performing other duties as assigned.
- Knowledge of the principles and practices of accounting and GAAP.
- Knowledge of financial statements and reports.
- Knowledge of accounting ledgers and journals.
- Knowledge of Microsoft Office and computer technology related to accounting systems.
- Ability to develop and maintain manual or computerized accounting systems.
- Ability to interpret and apply provisions of laws, rules, or policies to specific situations.
- Ability to review and analyze financial information.
- Ability to analyze data and prepare financial statements and reports.
- Ability to maintain routine accounting data in appropriate ledgers and journals.
- Ability to provide guidance and technical assistance to agency/institution management and staff.
- Knowledge of the organization and administration of higher education.
- Knowledge of state, federal, and university rules, regulations and procedures.
- Ability to work in a diverse and dynamic environment.
- Ability to work collaboratively and independently with common goals as a part of a team.
- Ability to make sound judgments.
- Effective interpersonal communication, writing, and organizational abilities.
- Civility in all interactions.
- Demonstrate effective follow-up.
Bachelor’s degree in Accounting or related field, or two years of experience in financial grants management or accounting, or two years of experience in another position that required expertise in the use of spreadsheets and the analysis of data.
Preferred Education and/or Experience
Previous experience with Grant Accounting or Banner Finance System.
University, Campus, and Community Description
Thank you for your interest in employment at the University of Central Arkansas.
Founded in 1907, UCA has an enrollment of more than 10,000 students and employs over 1,300 full-time employees. The university offers more than 85 undergraduate and 59 graduate certificate and degree programs, including doctoral programs in five disciplines. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.
Desired start date 01/01/2026
Founded in 1907, UCA has an enrollment of more than 10,000 students and employs over 1,300 full-time employees. The university offers more than 85 undergraduate and 59 graduate certificate and degree programs, including doctoral programs in five disciplines. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.
Position Summary and Qualifications
License(s)/Certifications
Physical Demands Checklist
Sitting, Standing, Lifting/Carrying, Walking
Physical Exertion
Administrative Work - Exerting up to 10 pounds
Posting Detail Information
Background Check Statement
This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
