What are the responsibilities and job description for the ADMIN OFCR 2 CX position at University of California - San Francisco?

Under the general direction of the Administrative Operations Manager, Administrative Officer II provides high-level administrative and operational support for Hematology faculty. This position delivers executive-level assistance, including managing calendars, planning travel, coordinating events, and communicating with internal and external stakeholders. The role also supports faculty labs with procurement and reimbursements while juggling multiple tasks and projects simultaneously. The Administrative Officer II serves as a key liaison across clinical, academic, and administrative functions, streamlining workflows and ensuring smooth departmental operations.

Required Qualifications

Bachelor's degree in related area and / or equivalent experience / training.One or more years of related experienceAbility to work and orient across all UCSF Medical Center locations.Demonstrated professional experience in a related role.Proven expertise in customer engagement and complex problem resolution.Advanced financial and analytical acumen, including hands-on budget development and management.Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables)Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels.Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines.Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion.Strong judgment and decision-making skills in addressing sensitive or complex issues.Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities.Proficient in utilizing organization-specific and enterprise-level computer applications.Demonstrated ability to exercise discretion and maintain strict confidentiality.

Preferred Qualifications

UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications.Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules.

Required Qualifications :

Bachelor's degree in related area and / or equivalent experience / training.

One or more years of related experience

Ability to work and orient across all UCSF Medical Center locations.

Demonstrated professional experience in a related role.

Proven expertise in customer engagement and complex problem resolution.

Advanced financial and analytical acumen, including hands-on budget development and management.

Advanced proficiency in Microsoft Office, including: Word (advanced formatting, mail merge), Outlook (calendar and task management), Excel (complex multi-sheet workbooks, linked formulas, pivot tables)

Exceptional written and verbal communication skills, with the ability to engage effectively with diverse stakeholders at all organizational levels.

Highly developed organizational and time-management skills, with a proven ability to manage competing priorities and meet aggressive deadlines.

Meticulous attention to detail, with a demonstrated track record of independently managing multiple projects from initiation through completion.

Strong judgment and decision-making skills in addressing sensitive or complex issues.

Self-directed and strategic, with the ability to establish objectives, anticipate challenges, and adapt to changing priorities.

Proficient in utilizing organization-specific and enterprise-level computer applications.

Demonstrated ability to exercise discretion and maintain strict confidentiality.

Preferred Qualifications :

UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense, PeopleConnect and other financial applications.

Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules.

Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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ADMIN OFCR 2 CX

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