Financial Services Business Associate

Position Information

The Financial Services Business Associate provides financial and administrative support to the University of California, Riverside School of Medicine Business Operations department. The position supports the daily financial activities of the School of Medicine by processing and monitoring transactions related to travel and entertainment, purchasing, accounts payable, and other business services functions. The incumbent helps ensure compliance with University financial policies and internal controls while delivering high-quality customer service to faculty, staff, students, and external vendors. This role also serves as a key resource for travel reimbursements and financial processes across the School of Medicine and contributes to the efficient and effective operation of business services. This is a hybrid position, with three days onsite and two days remote. The full salary range for the Financial Services Business Associate is $66,878.64 - $97,760.16 annually. However, the expected pay scale for this position is $66,878.64 - $73,257.48. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Experience Requirements

Experience

2 - 4 years of related experience.

Requirement

Experience

Experience working in higher education or related enterprise in a Business Office or Business Services capacity.

Requirement

Preferred

Minimum Requirements

• Working knowledge of financial processes, policies and procedures.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.
  
  

Preferred Qualifications

• Skills to provide coaching and mentoring to support staff.
• Demonstrated skill in identifying the customer's perspective and maintaining a commitment to excellence in customer services. Ability to build and sustain effective customer service relationships.
• Ability to utilize online financial systems and applications with workflow capabilities. Advanced skills in Word and Excel, to include the use of pivot tables and intermediate formulas.
• Knowledge of UC and UCR financial policies, procedures and systems.
• Working knowledge of general accounting principles.
• Ability to become a strong member of a collaborative team where building relationships and collaboration are essential to the success of the center. Collaboration strategies fostered by the unit include team contributions, sense of accountability, effective communication, healthy respect for different opinions/ideas and the ability to participate in group decision-making.
  
  

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

Department Custom Scope

Under general supervision, the Financial Services Business Associate provides professional financial and administrative support to the School of Medicine Finance and Administration unit. The incumbent performs a variety of financial processing and analysis activities including accounts payable, purchasing, travel and entertainment reimbursement, recharge billing, and financial reconciliation. The position serves as the primary resource for travel reimbursements across the School of Medicine and acts as a subject matter expert on related policies and procedures, providing training and guidance to faculty, staff, and travel delegates. The incumbent ensures compliance with University financial policies, internal controls, and regulatory requirements while maintaining accuracy and efficiency in financial transactions and reporting. The position researches and resolves financial discrepancies, responds to customer service inquiries from internal and external stakeholders, and supports departmental staff with financial processes and problem resolution. In addition, the role may support procurement card administration, assist with audits, and contribute to the development and improvement of business processes to strengthen financial operations and service delivery.