Executive Analyst & Assistant to Associate Vice Chancellor of Facilities Services

The full salary range for the Executive Analyst & Assistant to Associate Vice Chancellor of Facilities Services is $74,384.25 - $108,710.47 annually. However, the expected pay scale for this position is up to $87,400.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Under the general direction of the Assistant Director of Administrative Services, the Executive Assistant serves as an influential and highly productive administrator for Facilities Services (FS). The Executive Assistant will independently research issues, develop reports, implement programs and present recommendations to management both orally and in writing. Has full responsibility for executive level administrative coordination and support to the leadership of Facilities Services including the Associate Vice Chancellor; possess political acumen in order to appropriately respond to individuals, departments or external entities handling highly confidential and sensitive information with discretion and tact. Utilizes various systems to prepare analytic reports, summaries and key performance indicators for FS/ASSET leadership. This position supports FS leadership through the Administrative Services unit, which is part of the Administrative Services & Strategic Executive Team (ASSET) and manages all administrative and operational support functions for Facilities Services; manages the work order system infrastructure; transacts recharge billing of approximately $18M in revenue for work orders and premium service billing, over $16M in annual utility bills, and processes $11 M in annual procurement transactions through 9,000 purchase orders and 360 pro-card transactions annually; analyzes, audits and reconciles transactions in accordance with FS Guide to Services and service agreements. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

• Hired candidate must successfully pass a background check prior to appointment start date.

  required

  Required

Knowledge of federal regulations such as FERPA. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Ability to use high-level discretion and maintain a high level of confidentiality. Strong service orientation. Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing. Ability to multi-task with demanding timeframes. Familiarity with the organization's processes, protocols and procedures. Solid analytical/problem-solving skills. Advising and counseling skills.

• Familiarity with the organization's processes, protocols and procedures.

  Required

Salary : $74,384 - $108,710