What are the responsibilities and job description for the Research Administrator (RSCH ADM 3 RP) position at University of California, Davis?
Job Summary
Under general direction, manage the administrative operations across multiple grants, cooperative agreements, and business contracts of diverse scope. The Research Admin is responsible for keeping faculty, staff, and subcontractors in compliance with the requirements and restrictions of awards and agreements; assisting third parties, including UCOP and Federal Offices/Agencies, with audits of expenditures; and developing and managing budgets and financial reports in an extremely fast-paced environment with shifting priorities. The role also requires compiling and analyzing complex financial data, monitoring trends, and developing projections to support strategic planning, ensure fiscal integrity, and inform decision-making.
Apply By Date
06/05/2026 by 11:59 pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
The Department of Population Health and Reproduction is an interdisciplinary department within the School of Veterinary Medicine. The Department's focus is on teaching and research programs dedicated to improving a safe and economical food supply from animal origins; the gathering and dissemination of information that can lead to enhanced animal and human health and enhanced animal production; and the management of natural resources for animal and public good.
POSITION INFORMATION
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
This position will have a Flex Work hybrid schedule with a mix of remote with assigned days on-site. Work occasional evenings, weekends, or other non-standard times to meet operations or grant deadlines, usually at short notice, or to attend international conference calls and meet deadlines.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB
Under general direction, manage the administrative operations across multiple grants, cooperative agreements, and business contracts of diverse scope. The Research Admin is responsible for keeping faculty, staff, and subcontractors in compliance with the requirements and restrictions of awards and agreements; assisting third parties, including UCOP and Federal Offices/Agencies, with audits of expenditures; and developing and managing budgets and financial reports in an extremely fast-paced environment with shifting priorities. The role also requires compiling and analyzing complex financial data, monitoring trends, and developing projections to support strategic planning, ensure fiscal integrity, and inform decision-making.
Apply By Date
06/05/2026 by 11:59 pm
Qualifications
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
- Bachelor’s degree in business, accounting, finance, or a related a field, OR an equivalent combination of education and experience.
- Experience with grant funding processes, procedures, and techniques, including preparation of grant proposals and post-award management, with the ability to proactively identify and resolve issues across the full grant lifecycle.
- Demonstrated ability to independently analyze, interpret, and manipulate complex financial data, perform advanced financial analysis, identify issues, and develop data-driven solutions and customized reports to support decision making.
- Thorough knowledge of research administration guidelines for Federal and non-Federal sponsors supporting research and educational activites, preferably within a university environment, with the ability to independently interpret and apply complex policies and regulations.
- Strong analytical and problem-solving skills, with the ability to exercise sound judgment, work independently with minimal direction, and adapt to changing priorities in a complex financial and regulatory environment.
- Excellent oral and written communication skills, with the ability to clearly convey complex financial information to diverse stakeholders while maintaining a strong customer service focus across broad and varied subject areas.
- Strong organizational and time-management skills, with the ability to independently prioritize workload, manage multiple competing deadlines, and coordinate high-volume activities in a fast-paced, deadline-driven environment.
- Demonstrated experience using the accounting module in Aggie Enterprise or similar Oracle based system, including the ability to navigate system functionality; extract, interpret, and manipulate financial data; and utilize system tools to support financial analysis, reporting, reconciliation, and compliance activities.
- Certified Research Administrator (CRA), or ability to obtain certification within a 12-month time period from date of appointment
- Certified Research Administrator (CRA), or ability to obtain certification within a 12-month time period from date of appointment.
- 50% - Financial Reporting and Invoicing
- 30% - Contract & Grand Administration
- 20% - Other Responsibilities
The Department of Population Health and Reproduction is an interdisciplinary department within the School of Veterinary Medicine. The Department's focus is on teaching and research programs dedicated to improving a safe and economical food supply from animal origins; the gathering and dissemination of information that can lead to enhanced animal and human health and enhanced animal production; and the management of natural resources for animal and public good.
POSITION INFORMATION
- Salary or Pay Range: $69,600.00 - $124,200.00
- Salary Frequency: Annual
- Salary Grade: 131
- UC Job Title: RSCH ADM 3 RP
- UC Job Code: 005264
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100% Fixed
- Shift (Work Schedule): Mon-Fri 8am-5pm
- Location: Davis, Ca
- Union Representation: RP - Research and Public Service Professionals
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
This position will have a Flex Work hybrid schedule with a mix of remote with assigned days on-site. Work occasional evenings, weekends, or other non-standard times to meet operations or grant deadlines, usually at short notice, or to attend international conference calls and meet deadlines.
Special Requirements – Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
A Culture of Opportunity and Belonging
At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB
Salary : $69,600 - $124,200