FINANCIAL AFFAIRS COORDINATOR

This position's core duties include ensuring UAB purchases are compliant with State of Alabama, UA System Office, and institutional policies. This position is part of a process that ensures we procure supplies and other items in a timely basis for the institution. The position is also responsible for helping to manage P-Card activity for the campus and hospital as well as supporting the enrollment of new and existing vendors in the UAB iSupplier system to ensure compliance with procuring documentation from UAB vendors as mandated by the UA System Office.

To provide technical or topical instruction, guidance and problem resolution for UAB employees, students, vendors or other third party agencies. To assist customers with calculations, documentation and/or explanations of requirements or computations related to specific accounts or transaction requests. To assist with the financial function by reviewing and approving financial transaction requests or producing financial and statistical reports and analyzing financial data for variances. To gather data for preparation and analysis of routine financial reports for internal and external customers and third party agencies. To prepare period statements. To bill and transfer funds in an accurate and timely manner. To ensure compliance with departmental, University, local, state and federal agency guidelines.

Duties and Responsibilities:

• Assists with the financial function by reviewing and approving financial transaction requests or producing financial and statistical reports.
• Analyzes financial data for variances.
• Works closely with other departments as necessary regarding payments to third parties.
• Assists with the monitoring of accounts.
• Provides technical or topical instruction, guidance and problem resolution for UAB employees, students, vendors or other third party agencies.
• Ensures proper review, documentation and tracking of transactions.
• Assists in establishing and monitoring procedures to ensure compliance.
• Assists customers with calculations, documentation and explanations of requirements or computations related to specific accounts or transaction requests.
• Communicates with internal departments to ensure requirements for all transactions are met.
• May direct and maintain various customer services such as websites, templates and/or processes.
• Prepares period statements, billing and transfer of funds in an accurate and timely manner.
• May oversee billing and payments for internal or external customers.
• Gathers data and prepares and analyzes financial reports for all customers and third party agencies.
• Assists with the monitoring of accounts.
• Implements established project objectives and directives.
• Works closely with the department leadership.
• Ensures compliance with departmental, University, local, state and federal agency guidelines.
• Provides review and approval of budget related HR and Finance documents.
• Stays abreast of guidelines applicable to area(s) of responsibility.
• Serves as knowledge resource for support staff.
• Performs other duties as assigned.
  
  

Salary Range: $18.95 - $19.42

Bachelor's degree and two (2) years experience required. Work experience may substitute for education requirement.

Preferred Skills & Knowledge:

• Purchasing experience
  
  

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

113705000 University Purchasing

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite