Data Integrity Coordinator - Programs (Part-time)

Reports To: Director of Programs

Part-time (up to 29 hours per week)

Anticipated hire date January 5, 2026. This role is a grant funded role as part-time, one-year position, with continued employment contingent upon the receipt of grant funding.

SUMMARY

The Data Integrity Coordinator for Programs role is responsible for supporting the collection, analysis and integrity of data within UACDC programs departments to ensure alignment, accuracy consistency and quality. This includes the hands-on entry, maintenance, and quality checking of data, along with monitoring data trends and errors to identify potential issues. The role involves developing and implementing data quality standards and processes, creating reports and dashboards on key metrics, documenting findings, and determining progress on deliverable attainment. Furthermore, the coordinator will assist with staff training on proper data practices, serve as a contact for troubleshooting, and develop user guides to promote effective, cross-departmental data use and system integration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist in collection and management of data.
• Monitor participant sign in processes and ensure funder data requirements are met.
• Enter and maintain data, conduct quality checks, and resolve discrepancies in databases and systems.
• Regularly monitor data and input to identify discrepancies, errors, and trends that could indicate problems or vulnerabilities.
• Assist with the development and implementation of processes, standards, and quality controls to maintain data accuracy and consistency across programs.
• Compare client files, spreadsheets, and hard documents with digital data to ensures all aligns.
• Identify opportunities to improve data quality and efficiency and implement new tools.
• Create reports on data quality metrics, document findings, and progress on deliverables
• Assist with development and report dashboards for key metrics.
• Assist with Training staff in proper data entry, reporting tools, and cross-department use.
• Serve as a point of contact for troubleshooting data or integration issues.
• Create user manuals, quick-reference guides, and process maps.
• Maintain positive relationships with partners and funders.
• Follow multiple grant guidelines for program operation and data analysis.
• Represent the organization at outreach opportunities or program related meetings.
• Perform clerical duties and assist with generating monthly reports.
• Operate within program budget guidelines.
• Other duties as assigned.

ACCOUNTABILITY

Data Analysis, Recordkeeping, Technology and Systems, Customer Service

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Motivation & Initiative Sub competencies: Ethical, Professional, and Persuasive: Shows commitment to the company and employees; Assertive takes a lead role; Creates new idea; Exhibits self-confidence; is achievement oriented; Ability to be persuasive and is an effective negotiator.
• Administrative Skills Sub competencies: Detail Orientation, Planning & Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems & analyzes alternative solutions.
• Interpersonal Style Sub competencies: Interpersonal Skills, Communication, and Teamwork. Relates to people in an open, honest, sincere manner. Treats people with respect. Develops effective working relationships is friendly and approachable. Listens attentively to others. Communicates ideas clearly. Communicates appropriately with supervisor, co-workers and external individuals.
• Self-Management Sub competencies: Adaptability, Reliable, Dependable, Self Sufficient, and Composure: Adapts readily to changes. Works effectively under stress. Needs minimal supervision; is comfortable working in a fast paced environment. Is reliable, dependable & results-oriented Maintains productivity & composure under pressure. Views problems as opportunities to create new solutions. Integrity: handles sensitive information responsibly and truthfully.
• Thinking and Problem-Solving Sub competencies: Problem Solving; Judgment & Decision Making. Diagnosing problems efficiently. Collects data. Establishes facts. Gathers sufficient input before making decision or plans. Makes timely decisions. Quickly determines source of problem. Identifies information needed to solve problem. Analyzes alternative solutions. Interprets an extensive variety of technical instructions and deals with several abstract and concrete variables.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High School diploma, associate’s degree or some college preferred with minimum of 0-2 years of experience in computer science, information technology, technical communication or a related area or equivalent education and experience. Prior work experience in a non-profit organization is an added plus. Relies on experience and judgment to plan and accomplish goals. Excellent computer skills, including MS Office applications (Word, Excel, Outlook, PowerPoint). The ability to multi-task, problem solve, priority set, organize and collaborate are required. Excellent proof reading and quality control skills are required; along with strong time management skills.

LANGUAGE SKILLS

Ability to read, write, analyze, and interpret complex documents. Ability to respond effectively to sensitive inquiries or complaints. Ability to effectively communicate in English, Spanish proficiency preferred.

MATHEMATICAL SKILLS

Ability to apply concepts, analyze numbers and navigate general calculations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables. Understanding of relational databases, API integrations, and data import/export methods.

COMPUTER SKILLS

To perform this job successfully, an individual should have a general knowledge of computers and security measures and a specific knowledge of database software; internet software; training software; online forms protocol; and internet navigation. Proficient in Microsoft Office Suite and Outlook.

CERTIFICATION, LICENSES, REGISTRATIONS

• CPR (Cardiopulmonary Resuscitation)
• First Aid Training
• AED (Automated External Defibrillator)

OTHER QUALIFICATIONS

• The ability to be meticulous and thorough when reviewing data.
• Excellent verbal and writing skills.
• Excellent organizational and time management skills, as well as the ability to work independently.
• Ability to establish and sustain effective working relationships with a team, as well as external agencies and partners when required.
• Ability to handle confidential information with discretion

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.

Disclaimer: Job descriptions are not meant to be all-inclusive and the job itself is subject to change. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

University Area CDC does not discriminate applicants or employees for terms of employment on the basis of race, color, religion, sex (including pregnancy, and sexual orientation), national origin, age, disability, or genetic information.