Right-Of-Way Doc/Data Specialist

Universal Field Services is hiring a Documents/Database Specialist in Colorado! In this role, you’ll support right-of-way documentation, title review, and project coordination.

SUMMARY

As a Document Specialist, you’ll be responsible for setting up and maintaining all right-of-way files, reviewing property ownership, and preparing documents needed for the acquisition of easements, fee title, permits, and other right-of-way-related documents. You’ll also handle document reproduction for project needs and ensure accurate data entry into the project database. Strong knowledge of land title, excellent written and verbal communication skills, and computer proficiency are a must. Experience with engineering workflows, GIS, mapping, or related technical fields is highly valued.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

• Create and maintain project files.
• Enter project information into project database.
• Run queries and reports from database, as requested.
• Prepare and track all documents through the execution and recording process.
• Prepare parcel files for condemnation process, as needed.
• Review title work and prepare title reports.
• Perform due diligence on parcel files.
• Provide assigned TEAM support for Weekly Report and Conference call.
• Pool assignment of Lead and Agent requests, which can include preparing and mailing all notifications, preparing all required documents for agent delivery and negotiation, document research, ROW review processing support, or any additional requests needing attention or priority support. Requests should be sent to Supervisor for delegation.
• Review check requests upon Agent processing for accuracy and submittal; assist in creating check requests if needed.
• Update PETE schedule tab to reflect the weekly report percentage of projects with requirements being secured.
• Review and compare projects on weekly report to PETE to determine changes if necessary.
• Revise/update the Active Line List with any pertinent information.
• Communicate the need for ACQ WA’s and completion of an ACQ WA when acquisition is deemed 100% complete.
• Review payroll for assigned TEAM.
• Communicate with assigned Agents and Leads regarding any known project updates/revisions during the conference call every Thursday or as needed.
• Notification tracking: document notification mail-out dates.
• Organize and maintain all TEAMs folders per team assignment.
• ROW Review/Line List finalization and notify of completion.
• Transfer older ROW Review/Line List to current template.
• Keep log of assigned tasks; indicate date assigned and date of completion.
• Be available and open to any additional requests that require a team effort for completion.
• Ability and flexibility to work in cooperation with all those assigned to the project.
• Reports to Project Manager, Right of Way Supervisor, or Document/Database Supervisor, as defined by project.

If you’re detail-oriented, organized, and ready to support a dynamic team, we’d love to hear from you!