Payroll & Accounting Clerk

Mon-Fri 8-5

POSITION SUMMARY

 Manage daily task for bi-weekly payroll, with general accounting tasks, including posting journals and reconciliations. Maintain capital assets and minor equipment listings and assist with ordering new equipment.

 ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. 

Essential Functions Statement(s) 

• Prepare payroll documentation for 26 bi-weekly pay cycles, update employee information, process benefit contributions entries.
• Reconcile benefit deductions to entity invoices and financial reporting.
• Review and confirm accurate completion of timecards. Notify HR director of inconsistencies.
• In coordination with HR, ensure annual benefit enrollment selection is updated and accurate.
• Track garnishments, FLMA, part-time hours as needed.
• Reconcile payroll employer memos and employee contributions in sage to monthly ADP documents and vendor invoices. 
• Complete review of annual tax reporting documents including ACA reporting. 
• Compile information needed for annual Worker’s Compensation audit process. Assist HR and meet with auditors.
• Cross train for absences and keep an updated payroll procedures manual.
• Prepare journals to record benefit allowance accounts annually and as necessary for employment changes.
• Maintain capital asset inventory listing and minor equipment log, prepare journal to record disposals.
• Coordinate with departments the reconciliation of telephone and computer lan expenses and process quarterly payments.
• Confidentiality, reliability and punctuality necessary for success.
• Other duties as assigned or requested.

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. POSITION QUALIFICATIONS

 Competency Statement(s)

  Accurate - Ability to perform work accurately and thoroughly.

  Adaptability - Ability to adapt to change in the workplace.

  Analytical Skills - Ability to use thinking and reasoning to solve a problem.

  Communication, Oral - Ability to communicate effectively with others using the spoken word.

  Confidentiality - Must maintain strictest confidentiality and comply with all HIPAA regulations and policies.

  Customer Oriented - Ability to take care of the customers’ needs while following company procedures.

  Detail Oriented - Ability to pay attention to the minute details of a project or task.

  Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.

  Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.

  Organized - Possessing the trait of being organized or following a systematic method of performing a task.

  Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.

  Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.

  Relationship Building - Ability to effectively build relationships with customers and co-workers.

  Reliability - The trait of being dependable and trustworthy.

  Responsible - Ability to be held accountable or answerable for one’s conduct.

  Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education:  Associates Degree

Experience: Two years related experience

SKILLS & ABILITIES

 Experience with Microsoft products including Word and Excel.

 Experience in payroll software (ADP) or similar software package.

 Knowledge of basic accounting principles and standards.

 Prefer Associates degree in Business Administration with an emphasis in accounting.