Staff Scheduling Assistant

• Area of Interest: Patient Services
• FTE/Hours per pay period: 1.0
• Department: Maternity Unit- West
• Shift: 8:00am-4:00pm Monday - Friday
• Job ID: 182572
  
  

Overview

The Staff Scheduling Assistant is responsible for handling scheduling and payroll operations, ensuring proper coverage, accurate timekeeping, and adherence to organizational practices and guidelines. The role maintains department schedules, tracks staff attendance, and resolves scheduling conflicts. The role supports data maintenance, assists with special projects, and ensures seamless workflow integration.

Why UnityPoint Health?

At UnityPoint Health, you matter. We’re proud to be recognized as a Top 150 Place to Work in Healthcare by Becker's Healthcare several years in a row for our commitment to our team members.

Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you’re in.  Here are just a few:    

• Expect paid time off, parental leave, 401K matching and an employee recognition program.
• Dental and health insurance, paid holidays, short and long-term disability and more. We even offer pet insurance for your four-legged family members.
• Early access to earned wages with Daily Pay, tuition reimbursement to help further your career and adoption assistance to help you grow your family.
  
  

With a collective goal to champion a culture of belonging where everyone feels valued and respected, we honor the ways people are unique and embrace what brings us together.  

And, we believe equipping you with support and development opportunities is a vital part of delivering an exceptional employment experience.

Find a fulfilling career and make a difference with UnityPoint Health.

Responsibilities

Supports all scheduling and payroll operations, including creating and maintaining work schedules for team members and managing department position controls.

• Coordinates new hire orientation schedules, enrols team members in required classes, completes security requisitions, and performs other onboarding duties.
• Balances daily work schedules and shifts, adjusting as needed to meet staffing requirements, and identifies staffing needs across departments, providing input on hiring decisions for proper coverage.
• Tracks attendance, reviews, approves, and denies staff Paid Time Off (PTO) requests and Full-Time Equivalent (FTE) changes in line with department policies.
• Collaborates with leaders, schedulers, and timekeepers to ensure accurate system-wide schedules, timecards, payroll processing, and resolves discrepancies in UKG timekeeping.
• Manages scheduling needs for translation and interpretation services to ensure clear communication with patients.
• Trains and orients new staff on the scheduling systems (such as Web Scheduler and One Staff) to ensure smooth workflow integration and ensures that team members’ licensure and certifications are current.
• Works with management to resolve scheduling and payroll issues, ensuring smooth operational functioning.
  
  

Qualifications

High school diploma or GED equivalent required. Associate’s degree in business administration or related field preferred.

At least one year of secretarial, administrative, or clerical experience with an emphasis on staffing and productivity required.