What are the responsibilities and job description for the Development and Database Administrator position at Unity House of Troy?
Sign on Bonus of $750
The Development and Database Administrator is a key member of the Development Team, responsible for managing donor data and providing administrative support for campaigns, appeals, and events. This role ensures accurate data entry, reporting, and donor communications while supporting the Development Director and team operations.
Responsibilities:
Database Management
- Maintain and update donor database (Raiser’s Edge)
- Enter and reconcile all gift and prospect data; coordinate with Finance Office on donations and pledges.
- Generate development reports and metrics; prepare donor data for newsletters, annual reports, and the website.
- Support prospect research and moves management by recording activities, interests, and event participation.
- Maintain electronic constituent files and update biographical/employment information.
- Compile mail lists for appeals and coordinate with mailing houses and printers as needed.
- Assist in documenting database procedures and refining systems for accuracy and efficiency.
Administrative Support
- Prepare donor acknowledgements and specialized correspondence for appeals, in-kind donations, and major gifts.
- Support Development Director with scheduling, correspondence, and campaign planning.
- Assist with special events and maintain inventory of campaign materials and supplies.
- Process purchase orders, invoices, and expenses for the Development Office.
- Collaborate with Marketing and Public Relations Coordinator on appeal letters and timelines.
- Prepare briefing materials for leadership using internal and external sources.
General Expectations
- Maintain confidentiality and security of donor and agency information.
- Attend required trainings, meetings, and events, some of which may occur outside regular hours.
- Promote collaborative relationships within and outside the agency.
- Comply with Unity House’s Corporate Compliance Program and uphold ethical standards
Qualifications
High School diploma or equivalent, minimum 3 years working with relational donor databases preferred. New York State driver License required. Strong organizational and communication skills. Must be detailed orientated and professional. Ability to maintain and manage multiple projects and deadlines. Team-oriented with the ability to work independently
Benefits:
Generous time off benefits including 13 paid days off in your first year for full time employment (increases every year)
56 hours of NYS Sick Leave
11 paid holidays plus 2 floating holidays
Major medical leave
Medical/dental/vision/life insurance
403b Company contributions after 1 year
Tuition reimbursement
50% reduction in childcare tuition at A Child's Place.
Plus, gym, tuition and cell phone discounts
Come work for an agency that cares about their employees and community!
Unity House is a Rensselaer County-based human service agency that provides a wide range of services to meet the otherwise unmet needs of people in our community who are hurting and struggling. We assist those who are living in poverty, adults living with mental illness or HIV/AIDS, victims of domestic violence, and children with developmental delays. We work to achieve social justice in our community and to create a better understanding of those we serve.
As An Equal Opportunity Employer, we commit ourselves to recruiting, hiring, training, and promoting persons in all job classifications without regard to race, color, age, sex, creed, disability, gender identity or expression, sexual orientation, predisposing genetic characteristics national origin, domestic violence victim status, familial status, marital status, military status, pregnancy related condition, arrest and/or criminal conviction record, or any other category protected by law, unless based upon a bona fide occupational qualification or other exception.