Accounts Receivable and Accounts Payable Clerk

Position: Staff Accountant

Reports to: Controller

Summary

Plan, organize, and administer assigned accounting functions. Process AP/AR and collections, financial reporting, and facilitation of other accounting functions as assigned.  Actively participate in day-to-day performance of internal business operations. 

Key Tasks and Responsibilities

Accounts Receivable:

• Log payments in all required systems and prepare daily bank deposits.
• Prepare documents for invoicing.
• Prepare and send daily invoices.
• Facilitate collections; inquire with customers about payment status.
• Prepare and mail all requested monthly statements.
• Make deposits as needed.
• Perform reconciliation of daily bank statement.
• Perform credit inquiries and set up for all new accounts.

Accounts Payable:

• Review invoices from vendors for accuracy and completion and perform data entry to generate USP payment to vendor.
• Send applicable vendor invoices to third party processor for automated entry into computer system.
• Maintain vendor invoice files.
• Vouch non-purchase order related invoices to proper G/L accounts.
• Receive inventory, create invoices and process vouchers for all direct ship orders.
• Issue and send checks to accounts deemed payable via check and ACH.
• Prepare and file monthly sales tax reports with applicable states.
• Prepare various daily, weekly, monthly, annual reports as needed.

Shipping Charges- quality check

• Review freight charges to USP from shipping companies and cross check with freight charged to customers.

Qualifications

• Education and experience commensurate with Bachelors or Associates degree in Business Administration, Finance, or related field
• Minimum two years of experience in Finance/Accounting and Office Administration
• Prophet 21 software experience preferred but not required.
• Able to maintain confidentiality of sensitive information
• Skilled at gathering, organizing, and developing complex financial data and reports; strong attention to detail in completing work
• Results-oriented with proven ability to organize, plan, and prioritize work to meet deadlines
• Ability to collaborate and show a “can do” attitude at work
• Communicates effectively across all organizational levels with management, employees, vendors, and customers; strong writing and creative problem-solving skills
• Bottom-line oriented with strong financial aptitude
• Proficient at utilizing relevant business software including Microsoft Office, Word and Excel and other applicable software.
• Uses strong analytical and systems focus to create and improve Accounting processes and procedures.
• Strong work ethic, decisive, ambitious, with an unwavering commitment to quality and professional work

United Surface Preparation is a specialty industrial distributor.