Mail Specialist #116

Target Hiring Salary: $64,000

Department: Support Operations Posting Date Range: 5/28/2026-6/11/2026 Pay Grade Range: $64000-$110790

Work Hours: 6:30am-3:30pm

FLSA Status: Non-Exempt

Remote Work Status: Onsite

The Senate Sergeant at Arms does not pay for relocation expenses.

This vacancy announcement closes at 7pm EST. Late applications will not be accepted.

Job Description

JOB OVERVIEW

The Target Hiring Salary for this position is: $64,000

The Senate Sergeant at Arms (SAA) is currently seeking a highly skilled and dedicated Mail Specialist to join our Senate Post Office team. In this role, you will be responsible in sorting, screening, opening and testing all incoming mail and packages for delivery to Senate offices. Detecting hazardous or potentially hazardous items, responding properly to suspicious item detection and maintaining accurate daily records of all materials received for delivery. Work is performed according to detailed safety protocols and reviewed daily by a Senate Post Office management for quality and quantity of work performed and adherence to policies and procedures.

Mail Specialists may need to sit and stand for extended periods, in a controlled negative air environment, while donned in full body level 2 personal protective equipment. Physical strength and agility to safely lift and carry up to 100 pounds of shared weight, excessive bending, crouching and reaching are required. Furthermore, this work exposes the employee to potential threats within mail and package processing.

By joining our team, you will become an integral part of the Senate Post Office vital support to the Senate offices.

Key Accountabilities/Essential Job Duties

Sorts, x-rays, visually screens, opens and testes all incoming mail and packages for delivery across the Senate campus. Operates specialized mail/package processing equipment and machinery used to help detect potentially hazardous materials/substances. Follow established safety protocol and processing procedures to visually inspect, open and examine incoming mail/packages. Identifies suspicious, threatening, and potentially hazardous materials/substances and alerting chain of command. Use mobile computer for package accountability. Maintains accurate records, by category, of the volume of all materials received daily: verifies that all mail received has been screened. Other duties as assigned.

JOB SPECIFICATIONS

Required Education

High School/GED.

Required Work Experience

• 1-3 years mail room experience.
  
  

Required Special Skills/ Knowledge

• As part of our hiring process, we may conduct a skills assessment to better understand an applicant’s proficiency in key areas relevant to the role.
• Knowledge in Microsoft products.
• Ability to learn basic U.S. Postal Service Regulations.
• Ability to learn and adhere to safety precautions associated with a mail facility operation.
• Ability to obtain pulmonary, x-ray and respiratory fit certifications.
• Ability to work in an air-controlled environment while properly don/doffing personal protective equipment.
• Ability to communicate effectively, both orally and in writing.
  
  

Desired Qualifications

• Knowledge of mail room operational procedures including U.S. Postal Service regulations and procedures.
• Knowledge of safety precautions associated with the operation of a mail facility.
• Ability to learn to safely operate an x-ray machine.
• Ability to operate and accurately enter information into a computer, handheld device and cellular phone and mail processing equipment.
• Ability to establish and maintain effective working relationships with supervisor, coworkers, and others encountered during the shift.
• Ability to follow directives and standard operating procedures.
  
  

Working Conditions

• Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during a lapse, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.
• This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during a lapse, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.
• Stand/sit for extended periods of time in a negative air environment.
• Lift and carry/share weight up to 100 lbs.
• Operates mail/package processing equipment and machinery as needed.
• Ability to wear PPE for extended lengths.
• May occasionally work nights and/or weekends to handle backlog of mail received.
• Using cleaning implements.
• Employee is required to wear a uniform.
  
  

CONDITIONS OF EMPLOYMENT

To be employed by a Senate employing office in a paid position in the continental United States an individual must:

• Be a U.S. citizen;
• Be lawfully admitted for permanent residence and seeking citizenship as outlined in 8 U.S.C.
• 1324b(a)(3)(B);
• Be (i) admitted as a refugee under 8 U.S.C.
• 1157 or granted asylum under 8 U.S.C.
• 1158 and (ii) have filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
• Owe allegiance to the U.S. (i.e., qualify as a non-citizen U.S. national under federal law).
  
  

Employment is contingent on background / security investigation results.

Benefits At-a-glance

The SAA provides a highly competitive benefits package for all SAA staff. Our benefits extend beyond health care coverage to help provide employees with student loan reimbursement, professional development, transportation subsidy, TSP/retirement savings, access to our Employee Assistance Program, and more! For more information regarding SAA’s benefits, please visit https://sen.gov/OPPW .

ACCOMMODATIONS

As an Equal Opportunity Employer, the SAA is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with SAA and need special assistance or an accommodation to complete the application process, please submit your request to employment@saa.senate.gov with “Accommodation” in the subject line.

VOLUNTARY SELF-IDENTIFICATION FOR VETERANS' PREFERENCE

If you are identifying as veterans' preference eligible under the VEOA, please use this link to complete your application for Veterans' Preference AFTER you apply for this position. The link will also be available on the "Thank You" page after you have submitted your job application.

Candidates only need to apply one time for veterans’ preference to be considered for all future veterans’ preference positions within the Senate Sergeant at Arms.

• All supporting documents must ONLY be provided within the Veterans’ Preference Application and within the stated deadline of the job announcement.
• Late applications for veterans’ preference will not be considered.
• Documentation to obtain veterans’ preference will not be considered if attached to the job application.
• If you need to revise or resubmit your Application for Veterans' Preference/documents, please withdraw your previous Application for Veterans' Preference and resubmit. If you require assistance, please email SAARecruitment@saa.senate.gov .
• To view additional information regarding the VEOA, please click here .
  
  

An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for veterans’ preference.