Entry Level Administrative Assistant

Entry-Level Administrative Assistant (Temp-to-Perm).

United Staffing Solutions is representing a growing construction company in its search for an Entry-Level Administrative Assistant to join its team in Maspeth, Queens.

Schedule: Monday–Friday, 8:30 AM–5:00 PM (30-minute lunch, 40 hrs/week total)
Pay: $22/hour
Location: Maspeth, Queens (Accessible via L train and multiple bus lines, metered and non-metered street parking are also available)
Job Type: Temp-to-Perm
Hiring: The company is looking to interview and hire immediately

This is an excellent opportunity for someone looking to start a career in office administration, administrative support, office coordination, or general office operations. No previous administrative experience is required, the client is willing to train the right candidate. Whether you’ve gained experience through an internship, receptionist position, customer service role, volunteer work, or another professional setting, this position offers the opportunity to build valuable administrative and office skills in a supportive, fast-paced environment. This role is perfect for recent graduates, career changers, or anyone looking to begin a professional career in office administration.

Responsibilities for the Administrative Assistant / Office Assistant:

• Monitoring the company email throughout the day and promptly notifying management of important emails, meeting invitations, deadlines, and urgent requests.
• Helping ensure meetings, calendar invitations, and scheduling requests are never overlooked by providing timely reminders.
• Providing administrative support to management and team members with daily tasks and special projects.
• Performing general office duties including filing, scanning, printing, copying, document management, and data entry.
• Maintaining organized physical and electronic filing systems and shared documents.
• Helping keep the office clean, organized, and operating efficiently.
• Monitoring office supply inventory and notifying management when supplies need to be reordered.
• Restocking office supplies and maintaining clean, professional common areas.
• Receiving mail, packages, deliveries, and greeting visitors in a friendly and professional manner.
• Preparing meeting rooms and office spaces for meetings as needed.
• Reporting office equipment or maintenance issues promptly.
• Following company procedures while maintaining professionalism and confidentiality.

Qualifications for the Administrative Assistant / Office Assistant:

• No previous administrative experience required, happy to train the right person.
• Internships, office experience, customer service, reception, retail, or other professional experience are a plus but not required.
• Strong organizational skills and exceptional attention to detail.
• Reliable, punctual, and dependable.
• Positive attitude with a willingness to learn and take initiative.
• Ability to prioritize multiple tasks in a fast-paced office environment.
• Basic computer skills required; experience with Microsoft Outlook, Word, Excel, or Microsoft Office is a plus but can be taught.
• Strong verbal and written communication skills.
• Ability to work independently while also collaborating with a team.
• Bilingual Spanish/English language skills are a plus, not a must

Why Join This Team?

This is a fantastic opportunity to gain hands-on experience in office administration while building a long-term career. You’ll receive on-the-job training in a supportive construction office where your organization, initiative, and reliability will make a real impact from day one.

If you’re looking for an entry-level Administrative Assistant or Office Assistant opportunity with room for growth, we’d love to hear from you. Apply now below!