What are the responsibilities and job description for the Project Management Coordinator position at United Pipeline Systems?
What We Do
United Pipeline Systems (United) is the global leader providing the installation of high performance thermoplastic internal pipeline lining systems offering corrosion and abrasion protection as part of client pipeline integrity programs. United has installed over 25,000 miles of our proprietary Tite Liner® system from 2 inch to 52 inch diameter pipelines for systems with operating pressures up to 7,500 psi. United provides our services to clients across the United States and has also worked in more than 30 countries worldwide.
Job Description
The Project Management Coordinator provides essential administrative and operational support to Project Managers and field teams. This support role plays a key part in ensuring smooth project execution by assisting with documentation, logistics, compliance tracking, and communication between office and field operations.
Key Responsibilities
Project Administration
- Maintain project tracking spreadsheets and documentation.
- Create, organize, and manage project job books, ensuring all field data and closeout materials are logged and complete.
- Support document control for field procedures, safety records, and compliance materials.
- Provide timecard support and assist with expense tracking and cost reporting for field staff.
Field & Compliance Coordination
- Coordinate safety training for field personnel.
- Coordinate background checks and drug testing with HR.
- Manage DOT compliance including Eclipse DOT, medical cards, and IFTA/IRP reporting.
- Monitor Samsara vehicle GPS data, create reports, and identify performance or compliance issues.
- Oversee fuel and purchasing card management for field teams and ensure accurate recordkeeping.
- Manage FR clothing program including ordering, tracking, and inventory.
- Provide general field support; troubleshooting phones or system access, sourcing parts, and responding to field needs.
Logistics & Travel
- Coordinate hotel, flight, and travel bookings for project and field personnel.
- Manage freight and FedEx shipments for project materials.
- Answer and direct main line phone calls.
- General Project Support
- Assist Project Managers with reporting, scheduling, and data entry.
- Support international project coordination and documentation.
- Contribute to continuous improvement of project and field support processes
- Other duties as assigned.
- Education in business administration, project management, or related field (associate degree or higher preferred)
- 2–4 years of experience in project coordination, construction, oil & gas, or industrial field operations preferred.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Preferred Skills
- Excellent organizational and time management skills; able to handle multiple priorities.
- Strong attention to detail and accuracy in documentation.
- Effective written and verbal communication skills.
- Ability to work independently while maintaining close coordination with team members.
- Flexible and adaptable to changing project priorities and deadlines.
- Health, Dental, and Vision Insurance
- Basic Life Insurance
- Short Term Disability
- 401(k) with company match
- Paid time off and holidays
- Opportunities for advancement and professional development
Salary
$45,000-$55,000 per year, based on experience.
Location
Durango CO
**Please include a cover letter with your application.
Salary : $45 - $55