Events Manager

At United Hatzalah, work isn’t just a job – it's a passion; it’s our purpose. If you believe in saving the lives of anyone and everyone in need of emergency medical care in Israel, then we want to hear from you.

A career at United Hatzalah means you’re committed to impacting the lives of people in Israel. Whether responding to a heart attack, delivering a baby, or treating victims of terror – you can help make it all happen.

What is Friends of United Hatzalah?

Friends of United Hatzalah is the U.S. non-profit charitable organization that supports United Hatzalah of Israel – the largest independent, non-profit, fully volunteer emergency medical service (EMS) organization that provides the fastest emergency medical care in Israel, completely free of charge. Our goal is to provide immediate lifesaving medical intervention during the critical window between the onset of an emergency and the arrival of traditional ambulance assistance.

United Hatzalah’s services are available to all people regardless of race, religion, or national origin. Our network of 8,000 volunteers respond to more than 2,000 emergencies around the country, 24/7. Using our innovative GPS technology and our iconic ambucycles, we have reduced emergency medical response time in Israel to an average of three minutes, and in urban areas, less than 90 seconds. Learn more at www.israelrescue.org.

Job Description

Friends of United Hatzalah seeks an Events Manager to join our U.S.-based team. This full-time position is based in our New York City headquarters on a hybrid schedule and reports to the Director of Events. The Events Manager will play a key role in supporting a portfolio of nearly 100 annual fundraising events, including galas, young leadership events, intimate parlor gatherings, concerts, and speaking tours.

This role requires a highly organized, detail-oriented professional who can manage multiple projects simultaneously, take ownership of event workflows, and collaborate cross-functionally to deliver exceptional event experiences in a fast-paced environment. A strong customer service mindset is essential, with a focus on delivering a seamless, high-touch experience for donors, guests, and stakeholders. The ideal candidate is proactive, personable, and a self-starter, with a passion for Israel and our lifesaving mission.

This role requires occasional evening and weekend availability. This position offers the opportunity to build a meaningful career in a fast-paced, mission-driven nonprofit environment.

Responsibilities:

Event Planning & Execution

• Manage the planning and execution of multiple events concurrently, ensuring timelines, budgets, and deliverables are met
• Oversee event logistics including venue coordination, vendor management, guest communications, and on-site execution
• Serve as the primary point of contact for select events, taking ownership from initial planning through post-event follow-up
• Support large-scale events (e.g., galas) by managing event supplies, overseeing on-site staff (including check-in), and coordinating additional logistics as needed
• Coordinate RSVP tracking, guest lists, seating, and registration processes
• Assist in managing event-related fundraising elements, including auctions, ticketing, and donation tracking
• Ensure a high level of donor and guest experience, delivering professional, responsive, and detail-oriented service at every touchpoint

Vendor & Operations Management

• Source vendors, collect proposals, and support contract coordination and negotiations
• Manage vendor communications and ensure timely delivery of services and materials
• Facilitate procurement processes, including sourcing and quoting goods and services, creating purchase orders, and confirming delivery
• Partner closely with the Finance team to ensure adherence to organizational financial policies and procedures, including accurate processing of invoices, purchase orders, and payments
• Track event expenses and support budget management to ensure alignment with approved budgets
• Ensure all event details are executed accurately and efficiently, troubleshooting issues as they arise

Project Management & Collaboration

• Utilize project management tools (e.g., Monday.com) to track timelines, tasks, and team responsibilities
• Collaborate with internal teams, including fundraising and marketing, to ensure alignment across all event elements
• Coordinate production of event materials (invitations, signage, digital assets) with design team
• Identify opportunities to improve processes, streamline workflows, and enhance event execution

Qualifications:

• Bachelor’s degree and 3–5 years of experience in event planning or related field (nonprofit experience a plus)
• Proven ability to manage multiple projects simultaneously in a fast-paced environment
• Strong organizational and project management skills with exceptional attention to detail
• Excellent communication and interpersonal skills, with a strong customer service orientation and ability to engage effectively with donors, guests, and stakeholders
• Ability to take initiative, problem-solve, and work both independently and collaboratively
• Experience with vendor coordination, logistics, and on-site event execution
• Proficiency in Microsoft Office and event/project management platforms (e.g., Monday.com or similar)
• Familiarity with event marketing and social media coordination is a plus

Salary range: $65,000 – $75,000 annual salary, with comprehensive benefits package including medical, dental, vision, life, retirement plan with employer match, and paid holidays/time off.

To Apply: Qualified candidates should send a resume with a cover letter via email to jobs@israelrescue.org The subject line of the email should include the words “Events Manager.”