What are the responsibilities and job description for the Personal Assistant position at United Freight Services LLC?
Job Summary
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle event planning, project coordination, and various office management duties while maintaining a high level of professionalism.
Responsibilities
- Manage executive calendars, including scheduling appointments and coordinating meetings using Microsoft Outlook Calendar.
- Provide executive administrative support by preparing documents, reports, and presentations.
- Assist in event planning and coordination for both internal and external events.
- Handle bookkeeping tasks using QuickBooks, ensuring accurate financial records.
- Perform data entry, filing, and clerical duties to maintain organized office operations.
- Maintain effective communication through phone etiquette while managing multi-line phone systems.
- Utilize Google Workspace for document creation and collaboration with team members.
- Conduct proofreading and transcription of documents to ensure accuracy.
- Provide customer service support as needed, addressing inquiries and resolving issues promptly.
- Assist with project coordination by tracking progress and deadlines for various initiatives.
Qualifications
- Proven experience as a Personal Assistant or in an administrative role with a focus on office management.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with QuickBooks for bookkeeping purposes is preferred but not required.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Strong communication skills, both written and verbal, with an emphasis on phone etiquette.
- Ability to work independently as well as collaboratively within a team setting.
- Experience with clerical tasks such as filing, front desk operations, and customer service is advantageous. If you are an enthusiastic individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as a Personal Assistant.
Job Type: Full-time
Pay: $15.00 - $19.00 per hour
Expected hours: 40 per week
Work Location: In person
Salary : $15 - $19